Project Administrator

Vacancy Information

Vacancy Name Project Administrator

Vacancy No VN1941

Employment Type Permanent

Duration N/A

Location City Manchester

Location Country United Kingdom

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re‑imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward‑thinking, close‑knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future‑focused career opportunities whilst supporting individual specialisms.

Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

We are looking for a highly organised and proactive Project Administrator to support the successful delivery of projects across the business.

In this role, you will provide administrative, coordination, and reporting support to Project Managers, ensuring projects are delivered efficiently and in line with agreed timelines and governance standards.

This is an excellent opportunity for someone detail‑oriented and motivated who is interested in developing a career in project management.

• Maintain project documentation, including plans, RAID logs, and action trackers
• Ensure project records are stored accurately within SharePoint, Teams, or other project systems
• Update project schedules and status reports
• Track deliverables and key milestones
• Schedule project meetings and workshops
• Prepare agendas and meeting packs
• Take accurate minutes and track actions through to completion
• Follow up with stakeholders on outstanding tasks
• Produce weekly and monthly project status reports
• Maintain risk, issue, and change logs
• Support the preparation of governance papers and steering committee packs
• Ensure compliance with internal project management standards
• Track project budgets and purchase orders
• Raise and monitor invoices where required
• Maintain resource allocation trackers
• Act as a central point of contact for project communications
• Coordinate activity between business and technical teams
• Escalate risks or delays to the Project Manager where appropriate

• Highly organised with a structured approach to work
• Proactive, reliable, and able to take ownership of tasks
• Comfortable working with multiple stakeholders
• Numerate with good analytical capability
• Able to work independently and collaboratively as part of a team

• Strong organisational and administrative skills
• High attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint, Power BI)
• Ability to manage multiple tasks and deadlines in a fast‑paced environment
• Previous experience in a project or PMO environment (desirable)
• Knowledge of project management methodologies (e.g. PRINCE2, Agile) (desirable)
• Experience using project tools (e.g. MS Project, Planner,  ) (desirable)
• Experience with in professional services or regulated industries (desirable)

Hybrid

Competitive

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt‑in to various insurances (level of seniority dependent & self‑funded at corporate rates) such as:

• PMI single or family
• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
• subject to exceptions and business needs