Administrator, Clerical, Administrative​/Clerical

Jobs for Humanity is dedicated to building an inclusive and just employment ecosystem. Therefore, we have dedicated this job posting to individuals coming from the following communities:
Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Ethnic Minority, and the Previously Incarcerated. If you identify with any of the following communities do not hesitate to register, even if you feel that this particular opportunity is not the right fit for you.

Company Name:
Colten Care

As an administrator you will work in a team environment and be responsible for ensuring that provides effective and local administration support.

Day to day you will be responsible for but not limited to:

• Managing security interview
• Issuing job offers and employee contracts of employment
• Attending inductions to biometrically enroll new employee(s) on their first day within the business and to explain referencing and DBS check process.
• Assisting employee(s) with ADP enrollment
• Processing of all temporary, full and renewal airport s (including referencing and Gateway system)
• Processing and issuing car park pass applications
• Maintaining employee(s) paper and electronic personnel files in line with GDPR
• Processing and issuing airside vehicle permits
• Processing and issuing tools of the trade permits
• Preparing minutes of meetings
• Managing station stationary requirements in line with budget
• Ordering of unifroms in line with budget
• Processing eye car vouchers
• Answering general telephone enquiries
• Managing invoice administration through appropriate software system
• Processing post
• Notifying shared Service Centre of all new starters
• Notifying Shared Service Centre of all leavers
• Managing and reconciliation of petty cash budget
• Processing expense claims for employees not registered on Web Expenses
• Processing hotel, flight and car bookings for employees not registered on Egencia
• Managing of water coolers and printers
• Processing manual payroll amendments that cannot be processed through Kronos
• Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.

Qualifications and

Experience:

• Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
• Good interpersonal skills
• Ability to follow process and procedures and apply flexible approach when required
• Ability to work as a team in a fast-paced environment
• Ability to speak and understand English language

The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.

Career Progession in line with the Swissport Shared Service Centre and HR Team.

Training modules in accordance with Swissport Global and Western Europe standard training selector and Swissport Western Europe Planning technical requirements.