Senior Executive Assistant – Logistics & Exec

Our client is seeking a polished and highly dependable Executive Assistant to provide first-class support to senior leadership within a busy UK logistics environment. This position is central to the smooth running of the executive office and will suit someone who is proactive, discreet, and confident managing competing priorities in a fast-moving business.

• Provide high-level administrative support to senior executives, including diary management, travel coordination, and meeting scheduling.
• Manage incoming communications, screen calls and emails, and prioritise correspondence on behalf of executives.
• Prepare agendas, reports, presentations, briefing papers, and meeting minutes.
• Coordinate internal and external meetings, including leadership meetings, board meetings, and stakeholder engagements.
• Support project coordination and follow up on key actions across departments.
• Arrange domestic and international travel, accommodation, and itineraries.
• Maintain confidential records, documents, and executive files with a high level of discretion.
• Liaise with internal teams, clients, suppliers, and external stakeholders in a professional manner.
• Assist with event planning, executive visits, and business functions.
• Monitor deadlines, key deliverables, and operational priorities to ensure executives remain well prepared.
• Support budget tracking, expense processing, and invoice administration where required.
• Contribute to process improvements that enhance efficiency within the executive office.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative support role.
• Experience working in logistics, supply chain, transport, manufacturing, or another fast-paced operational environment is preferred.
• Excellent organisational and time management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and problem-solving ability.
• Ability to work independently and collaboratively across teams.
• Comfortable operating in a deadline-driven and changing environment.
• A proactive approach with the confidence to anticipate executive needs.
• Educated to A-level or equivalent; additional business administration qualifications would be beneficial.

• Competitive salary: £35,000 - £50,000 per annum
• Annual performance-related bonus
• Pension scheme
• Private healthcare
• Generous annual leave entitlement plus public holidays
• Hybrid working options, where applicable
• Career development and training opportunities
• Employee assistance programme
• Life assurance
• Company events and wellbeing initiatives

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states.

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states.

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities, in accordance with EU Directive 2000/78/EC and national laws of EU member states. We engage in an interactive process to determine effective, reasonable accommodations.

For client positions, compensation information will be provided in accordance with applicable EU and national laws. When required by law, salary information will be included in job postings or provided during the recruitment process.…