Community Administrator

To provide an efficient and effective administrative service with the Manchester Early Detection Intervention Team (EDIT) and Early Intervention Services (EIS) Team. To carry out all administrative tasks in relation to the EIS/EDIT role, audio typing, answering telephone calls to patients, relatives and various clinical staff and professionals to provide an efficient mental health service. Carry out a variety of administrative tasks as directed by Admin Manager.

• Provide admin support to the clinical team in relation to care plans and clinical correspondence.
• Dealing with all incoming referrals to the service
• Dealing with all incoming and outgoing mail, processing, distributing and responding within limits
• Ensure that sufficient stocks of stationery are available to meet theneeds of the team without resorting to stockpiling
• Co-ordinate and facilitate the dissemination of information to and from the team.
• Dealing efficiently, precisely and courteously with telephone callers
• Producing minutes from daily zoning meetings, MDT or any other team meeting as required
• Maintaining filing systems that are appropriate to the needs of the
• service.
• Maintain client records for data inputting onto health and social services computer systems.
• Maintain records of referrals and discharges for statistical purposes and enter onto Paris computerised system accurately and timely.
• Scan on all appropriate documentation to update patient records Recording messages accurately in the daily diary for all team members
• Typing of correspondence, reports etc, amending the format and grammar as necessary within the PARIS computerised system
• Develop an understanding of the patient record system (PARIS) andhave responsibility for maintaining data quality.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 70
00
members of staff, who deliver services from more than
120
locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Please see attached job description and person specification

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Cycle to work scheme
• Salary sacrifice car scheme
• Blue Light Card Discounts

• There may be a requirement to travel within the Manchester area in order to fulfil the role and an occasional requirement to travel across the wide footprint of the Trust to attend meetings and events relevant to the role.

• Knowledge and understanding of the Data Protection Act
• Knowledge and understanding of the Client Confidentiality
• Knowledge and understanding of the Mental Health issues and challenges
• Knowledge of Medical Terminology

• Have experience of working in an office environment that ensures confidentiality is maintained at all times
• Have experience in working in a busy office environment.
• Confident telephone manner
• Have experience of working with members of the general public. Including patients/service users
• Using EPR systems

• Good level of education Maths and English
• Recognised competency-based level 3 qualification in a relevant subject (e.g. NVQ, BTEC QCF, Apprenticeship), or equivalent demonstrable experience
• Other relevant IT qualifications RSA 2

• Effective time management skills o The ability to prioritise and plan conflicting and complex work demands
• An excellent telephone Manner o Outstanding communication Skills
• The ability to navigate IT systems, inc Excel, Word and Power Point
• Ability to be numerate and provide statistical data accurately
• Knowledge of the EPR system
• Minute taking

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a yearper annum pro rata