Administrative Officer | University NHS Foundation Trust

Administrative Officer | Manchester University NHS Foundation Trust

Employer: Manchester University NHS Foundation Trust

Location: Manchester, M23 9LT

Pay:

Contract Type: Permanent

Hours: Full time

Disability Confident: Yes

Closing Date: 27/06/2026

Provide a comprehensive administrative service to one or more Consultants, their Medical Team, Consultant Biomedical Scientists and Senior Management Team, including but not limited to dealing with incoming and outgoing correspondence, administering multidisciplinary meetings, and uploading and downloading reports.

• Support the tracking of patients within Histopathology and/or Cytology, identifying long waiting patients and progressing these to ensure all national and local targets and KPIs are met.
• Collect and record a wide range of data and work collaboratively with clinical teams to ensure patients are progressed in a timely manner.
• Utilise the Trust IT systems (including Hive and other identified data platforms) to access data and record all information on patient tracking.
• Identify best practice and develop working practice for the Consultant and Senior Management Team to deliver an efficient and effective administration service.
• Prioritise and organise workload with the Team Leader and/or Administration Manager to ensure an efficient and effective service.
• Act as first point of contact for all forms of communication for the Consultant and their team.
• Prepare and support the preparation of weekly and daily Multi‑Disciplinary Team Meetings, ensuring that all meeting documentation is available at the time of discussion, and obtain images and slides as required from internal and external sources.
• Exercise acquired knowledge and independent judgement to deal with enquiries.
• Schedule meetings and appointments as directed by Consultant staff and/or Senior Management Team.
• Arrange departmental and Consultant meetings, type agendas and take accurate minutes.
• Circulate and distribute documents to staff as necessary.
• Ensure all travel arrangements are in place for meetings, courses, conferences for Consultants/CBMS staff.
• Prepare and distribute material needed for courses, seminars and conferences, and meetings for educational purposes.
• Process study/professional, annual leave and additional activity requests ensuring all expenses and additional payments are reimbursed to consultant medical and technical staff.

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post.