Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

We're looking for a highly organised and proactive Administrator to join our Sales & Bids team in a varied and fast-paced support role.

This position plays a key role in keeping information, documentation and processes running smoothly across the team. You'll work closely with Bid Writers, the Senior Bid Manager and Group Bid Director, helping to coordinate activities, manage information and ensure deadlines are met.

Previous bid or sales experience isn't required. We're looking for someone with strong administrative skills, excellent attention to detail and the confidence to manage multiple priorities. If you're naturally organised, enjoy working with people and can keep calm when things get busy, we'd love to hear from you.

For those interested in developing their career, the role also offers opportunities to gain exposure to bid management and proposal writing over time.

During your probation period, the role will be primarily office-based to support learning and integration with the team. Once established in the role, you'll have the flexibility to move to a hybrid working arrangement (typically 3 days in the office and 2 from home per week).

• Maintain and organise the team's central library of documents, including policies, certificates, statistics and standard company information
• Coordinate with colleagues across the business to gather, update and distribute key information
• Manage timelines, deadlines and points of contact to ensure information is received and shared efficiently
• Maintain accurate records and reporting data across team systems
• Monitor and manage a shared mailbox, ensuring enquiries are directed to the appropriate team members
• Review incoming opportunities and support the team with initial information gathering
• Summarise information and documentation into clear, accessible formats
• Complete standard forms and documentation using approved content and company data
• Support the preparation of presentations, submissions and other business documentation
• Work with HSQE and operational teams to maintain up-to-date compliance information, policies and accreditations
• Help improve internal processes, templates and systems
• Provide general administrative and coordination support across the Sales & Bids function
• Maintain CRM records and support reporting activities

Key Attributes:

You enjoy creating structure, managing multiple priorities and keeping things on track.

You work well with others and enjoy supporting colleagues to achieve shared goals.

You remain focused and practical when working to deadlines.

You take pride in producing accurate work and spotting inconsistencies.

You're comfortable speaking with colleagues and stakeholders at all levels.

You take initiative, enjoy learning new things and look for ways to improve processes.

You bring energy, enthusiasm and a willingness to get involved.

• Previous administration, coordination or office support experience
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Ability to process and present information clearly and accurately
• Good working knowledge of Microsoft Office, particularly Word, Excel and Power Point
• Experience using CRM systems would be beneficial but not essential
• Suitable for graduates or early-career professionals looking to develop their skills in a business support environment

• Hybrid working model following probation
• Ongoing learning and development opportunities
• Health and wellbeing programme
• Free onsite gym access and discounted memberships
• Onsite Coffee Shop
• Rooftop bar and social space
• Merit-based incentive schemes
• Confidential mental health support and counselling