Personal Assistant

Job Description Overview

We are seeking a highly organised and proactive Personal Assistant to support a group of senior leaders within our Transportation Division. This role can be based in Birmingham, Manchester or Derby office. Working as part of a collaborative and supportive administration function, you will play a key role in ensuring the smooth and efficient running of business operations be experienced, flexible and have a proactive approach.

This is a fast-paced and varied position, suited to someone who enjoys working with people, solving problems, and making a real impact behind the scenes.

• Managing complex diaries, meetings, and appointments.
• Coordinating travel, accommodation, and logistics.
• Preparing and submitting monthly expenses.
• Monitoring actions, deadlines, and key deliverables for Senior Leadership members.
• Producing high-quality reports, presentations, and correspondence.
• Maintaining accurate databases and filing systems.
• Creating, maintaining, and effectively using digital collaboration and communication platforms, i.e. SharePoint, Microsoft Teams, Viva Engage, and other channels.
• Providing cover and support for colleagues when required.
• Tracking and chasing deliverables such as performance reviews (PDRs), mandatory training and other internal systems.
• Working closely with other administrative professionals to provide seamless support.

• A professional and confident approach and ability to work under pressure.
• Strong organisational and prioritisation skills.
• The ability to manage multiple tasks in a fast-paced environment.
• Excellent communication and interpersonal skills.
• A proactive, positive mindset with a willingness to adapt.
• Discretion and a commitment to maintaining confidentiality.
• Strong IT skills, including Microsoft Office (Outlook, Excel, Word, PowerPoint), SharePoint and Teams.
• Strong time management skills with the ability to prioritise effectively and consistently meet deadlines.
• A collaborative, team-focused attitude.

Explore the rewards and benefits that help you thrive – at every stage of your life and your career. Enjoy competitive salaries, employee rewards and a brilliant range of benefits you can tailor to suit your own health, wellbeing, financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise.

And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you  vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves, thrive and develop to be the best we can be. So, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee resource groups to support all employees. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

As a Disability Confident Leader, we are committed to offering an interview to all applicants who have a disability and meet the essential criteria. If you would like to be considered under this commitment, please let us know at the application stage.