Fleet Controller

Location: Irlam

FLEET COMPLIANCE ADMINISTRATOR

Great opportunity for a Compliance Administrator / Fleet Administrator / Vehicle Operations Administrator to join a growing company.

Location of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator / Fleet Controller:
Manchester area

Salary of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator / Fleet Controller: £32,000 - £40,000 pa (£13.50 - £17.50ph Depending on Experience)

Hours of Work for the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator / Fleet Controller:
Monday to Friday days

Job Purpose for the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator:

The Office / Health & Safety Compliance Administrator is responsible for ensuring that the company Services operates in full compliance with all health & safety, transport, and regulatory requirements. The role also provides operational and administrative support across workshop, fleet, and office functions to ensure efficient day-to-day running of the business.
This is a hands-on role combining compliance management, operational coordination, and administrative oversight.

Key Responsibilities of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator:

Health & Safety & Compliance

• Lead and manage all aspects of Health & Safety compliance across the business

• Maintain and update Health & Safety policies, procedures, and documentation

• Manage non-conformance reporting and corrective actions

• Monitor occupational health requirements and ensure compliance

• Create, deliver, and track toolbox talks

• Maintain and manage the training matrix, ensuring all mandatory training is completed

• Prepare for and support internal and external audits

• Ensure compliance with Operator Licence (O Licence) requirements including:
o Vehicle downloads
o Driver card downloads
o Safety inspections

Fleet & Vehicle Compliance

• Oversee vehicle maintenance schedules, ensuring timely:
o MOTs
o Servicing
o Tax
o Tachograph calibrations

• Monitor and arrange maintenance appointments

• Manage booking in and out of vehicles

• Ensure all vehicle records are accurate and up to date

Operational Administration

• Manage job authorities and job cards

• Update daily work schedules in line with operational requirements

• Create estimates, claims, and strip/assess documentation

• Send estimates to customers and follow up for purchase orders

• Maintain and track outstanding estimate lists

• Prepare invoicing packs and conduct job analysis

Customer & Supplier Coordination

• Act as a key point of contact for customers and suppliers

• Maintain strong working relationships to support service delivery

• Manage and track customer feedback documentation

• Ensure high standards of customer service and communication

Financial & Commercial Support

• Support daily credit control processes

• Prepare and issue monthly statements

• Assist with invoicing processes and financial tracking

• Support wages, cashflow, and bank payments in the absence of key personnel

Other Office, Business Support and Administration

• Manage timesheets and booking amendments

• Ensure accurate recording of working hours and job allocations

• Manage procurement of uniforms, office, and kitchen supplies

• Oversee utility and phone contracts

• Support general business administration and operational needs

• Coordinate seasonal activities (e.g., Christmas cards, vouchers, staff events)

Key Skills &

Experience of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator:

• Proven experience in a Health & Safety or Compliance role (ideally within transport, fleet, or…