Fleet Administrator

Fleet Administrator

Location: Manchester Trafford Park - Office-Based

Hours: Part-time, 30 hours per week - 5 days a week (Flexible on hours worked each day)

Salary: £28,275.00 p.a. Pro‑Rata based on 37.5 hours a week

Are you a master multitasker with an eye for detail and a drive for organisation? Do you thrive in a role where no two days are the same? At AEC, we're looking for an enthusiastic and highly organised Fleet Administrator to join our dynamic team. This role will give operational oversight of a vital company van fleet. If you love juggling priorities, working across departments, and seeing the direct impact of your work — this is the job for you.

• Take charge of the full vehicle lifecycle – from onboarding new drivers to scheduling services and saying goodbye to retiring vans.
• Liaise with garages and vendors to secure the best maintenance deals and quickest turnarounds.
• Update the Access Database system with each vehicle/driver details of vehicle history, servicing, MOT, claims, mileage etc.
• Manage MOTs, breakdowns, accidents, fuel cards, signage, valets – you name it.
• Keep the fleet safe, compliant, road‑ready, and cost‑efficient.
• Deliver weekly performance reports to the Finance Director and spot areas for improvement.
• Conduct van inductions for all new drivers and communicate van policy.

• Is hyper‑organised with a keen eye for detail
• Has strong written and verbal communication skills
• Can handle multiple deadlines and tasks at once
• Enjoys a challenge and solves problems proactively
• Thrives in a fast‑paced office environment
• Is IT literate and experienced with Excel spreadsheets
• Is diplomatic and confident to deal with any van issue and support a 40‑strong van fleet and site staff across the UK
• Communicates effectively via phone, email, and Teams

• 23 days leave (plus bank holidays)
• Private healthcare
• Pension scheme
• Holiday buy‑back
• Sick pay
• Loyalty bonus
• Career development opportunities to earn further professional qualifications