Executive Assistant – Part-Time

• Provide high-level administrative and organizational support to the Senior Vice President of Brooks Global Customer Operations.
• Manage schedule, including the planning and notification of meetings and appointments.
• Use independent judgment in setting priorities and proposing alternatives to meetings.
• Actively support disciplined execution of the Brooks Management System.
• Screen incoming calls, expediting priority matters and independently handling calls as appropriate.
• Review incoming correspondence; initiate first response and route as appropriate.
• Handle inquiries from external constituents.
• Coordinate and prepare reports and presentations.
• Maintain and organize file systems.
• Arrange travel and process expense reports.
• Process invoices and check requests for payments.
• Coordinate and organize special events and projects.
• Be a professional representative for the Management team and especially for the SVP to employees and external partners.
• Take on ad‑hoc projects as needed.

• Bachelor’s degree or equivalent, with 5+ years of executive administrative support experience
• Highly proficient in Microsoft Office Suite with strong Outlook, Teams and PowerPoint skills
• Professional demeanor with excellent verbal and written communication skills in German and English
• Ability to effectively manage multiple, simultaneous, and complex tasks and projects
• Skilled in organizing resources and establishing priorities
• Sense of urgency and a take‑charge attitude

Demonstrates extensive experience in executive administrative support, including proficiency in Microsoft Office Suite, particularly Outlook, Teams, and PowerPoint. Capable of managing complex tasks and projects while maintaining a professional demeanor and effective communication in both German and English.