Grants Administrator

Grants Administrator Portsmouth £23,500 – £26,500 Permanent About the Role An excellent opportunity has arisen for an organised and proactive Grants Administrator to join a busy Grants team in Portsmouth. Reporting to the Senior Grants Officer, you will provide high-quality administrative support across a range of grant programmes, helping to ensure applications and awards are processed efficiently and that applicants, stakeholders and beneficiaries receive a professional and responsive service.

This is a varied administrative position involving customer contact, database management, application processing, reporting and general coordination. The successful candidate will be comfortable managing a range of tasks, maintaining accurate records and working to deadlines while providing a high level of customer service.

Key Responsibilities As Grants Administrator, your responsibilities will include:
Acting as an initial point of contact for grant applicants and potential applicants, responding to enquiries by telephone, email and face-to-face. Monitoring and administering grant applications through online portals and internal grants management systems. Maintaining accurate and up-to-date records, ensuring information is entered correctly and consistently. Providing administrative support for grant-related workshops, events and stakeholder activities. Assisting with the administration of individual grants, including preparing case files, correspondence and supporting documentation.

Organising meetings, preparing agendas and meeting papers, arranging hospitality and accurately recording minutes and decisions. Producing reports and assisting with the preparation of statistics, data and graphical information using Microsoft Excel and other Microsoft Office 365 applications. Developing and maintaining positive working relationships with internal and external stakeholders, including funded organisations and beneficiaries. Supporting the wider Grants team with general administration and ensuring grant processes are delivered efficiently and effectively.

Ensuring enquiries and applications are dealt with promptly and professionally throughout the grant process. About You We are looking for an organised and detail-focused administrator who enjoys working with people and is confident managing a varied workload. You will ideally have previous experience within an administrative or coordination position and be comfortable working with databases, Microsoft Office and detailed records.

The successful candidate will have:
Previous experience in an administrative or coordination role. Strong organisational skills with the ability to manage competing priorities and deadlines. Excellent attention to detail and a high level of accuracy. Confident written and verbal communication skills. Good customer service skills and the ability to deal professionally with a range of enquiries. Experience working with databases and Microsoft Office applications, particularly Excel.

Experience supporting meetings, preparing documentation and taking minutes would be advantageous. The ability to handle sensitive or confidential information appropriately. An understanding of, or genuine empathy with, the Armed Forces community and the support available to serving personnel, veterans and their families. Benefits The organisation offers a comprehensive benefits package, including:
Hybrid working Enhanced annual leave Private medical insurance Life assurance Employee Assistance Programme 7% employer pension contribution Salary sacrifice pension scheme Enhanced maternity, paternity and sick pay Cycle to Work scheme Free access to the on-site fitness centre On-site parking Apply now or call Lynsey at Key Recruitment for more information