Personal Assistant & Office Manager

We’re looking for a Personal Assistant and Office Manager to join our world-class team.

Vypris a Manchester HQ’dPrivate Equity-backed SaaS business. Our market-leading product intelligence platform provides reliable consumer data to help manufacturers and retailers understand what their customers want to see on shelves. This helps reduce the time and cost spent developing new products, which makes for better products, faster.

We’rea scale-up business with huge growth ambitions.

We’veprovedproduct-market fit with our existing offering, and now we’re ready to scale ’re using scalable new technology to reimagine our product intelligence platform with limitless future potential, from personalisation to AI-enhanced insight.

The Post Holderwillberesponsible for maximising the effectiveness of Vypr’s executive team by ensuring leaders are organised, informed, prepared and focused on the highest-value activities.

• Manage complex calendars for the Execteam, ensuring time is aligned to business priorities and strategic objectives.
• Coordinate internal and external meetings, including scheduling, logistics, agendas and follow-up actions.
• Prepare briefing materials, presentations and supporting documentation for executive meetings and events.
• Support Exec meetings by managing agendas, capturing key decisions and tracking actions to completion.
• Provide administrative and operational supportto the executive team on both business and personal matters,that enables the executive team to focus on high-value strategic activities, such as coordinating travel, booking accommodation, event arrangments and calendar management of key dates.

• Act as a central coordination point across teams and stakeholders
• Ensure smooth scheduling and organisation of key business rhythms
• Work with our IT function to support smooth onboarding and offboarding of employees
• Design and run the company’s operating cadence (Exec, Board, All Hands)
• Prepare high-quality board packs, reports,minutes and strategic materials

• Own the day-to-day running of the Manchester office
• Create a welcoming, organised, and high-performing office environment
• Manage office suppliers, facilities, and resources
• Support the People team with administrative tasks and data managementwhererequired
• Be a visible and trusted presence in the office

• Ensuring the Executive team is well-supported, organised, and operating effectively.
• Maintaining visibility of executive priorities, managing conflicts, deadlines and commitments.
• Delivering a high-quality office experience that supports culture and performance
• Smooth coordination of meetings, schedules, and key business activities
• Reliable execution of administrative and operational processes

• The Exec team is prepared, on time, and focused on the right priorities
• The office is organised, welcoming, and enables collaboration
• Meetings andlogisticsrun smoothly with minimal friction
• Stakeholders experience high levelsof professionalism and responsiveness
• Processes are simple, effective, and continuously improving
• Administrative output istimelyand of high quality

• Previous experience asa Personal Assistant,Executive Assistant, Team Assistant, or Office Manager
• Experience supporting senior leaders in a fast-paced environment
• Exposure to scale-up or high-growth businesses
• Exceptional organisational and time management skills
• Highly proactive. Youanticipateneeds before they ariseand are tenacious when it comes to completing tasks
• Strong attention to detail and pride in high-quality delivery
• Excellent communication and interpersonal skills
• Calm under pressure, adaptable, and…