Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

The continued development of integrated working has created an opportunity to support two new areas of work. In this role, you will work closely with Strategic Neighbourhood Leads to support the implementation and delivery of Neighbourhood Leadership Teams (NLTs). You will also work with Care Navigators to co‑coordinate weekly neighbourhood multidisciplinary team meetings, To support the Strategic Neighbourhood Leads and Care Navigators with general administration duties, photocopying, scanning, filing, preparing documents and ensuring information is handled accurately and in line with service requirements.

Arrange multidisciplinary team (MDT) and monthly leadership meetings, preparing and compiling patient lists, agendas and supporting documents. Accurately record discussions, type and circulate minutes, and ensure agreed actions are documented and shared with relevant colleagues. Book meeting rooms across the four neighbourhoods, ensuring that each venue is suitable for the purpose of the meeting and that any associated booking arrangements or payments are completed accurately and in a timely manner.

Attend in person monthly leadership meetings as required, supporting the smooth running of each meeting by preparing refreshments where appropriate, recording attendance, assisting with any administrative tasks and ensuring relevant information is captured and shared with colleague. Following up on actions. Attend weekly MDT meetings virtually via Microsoft Teams, record key discussions, transcribe and prepare minutes, and circulate them to relevant colleagues.

This includes attending and supporting four MDT meetings each week. Order, monitor and maintain levels of equipment, medical supplies and stationery, ensuring stock is available to support the smooth running of the service and escalating any shortages or issues as required.
A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role,

• Good standard of numeracy and literacy
• Evidence of recent further development / training to NVQ 3 level, IT qualification or 1 equivalent, Able to deal confidently and professionally with all members of the MDT including patients and their families, resolving queries and progress chasing
• Ability to analyse information to resolve problems
• Good organisational skills
• Excellent communications skills
• Well-developed negotiating and motivating skills
• Experience of servicing meetings and taking minutes
• Ability to utilise a range of IT programmes, including Microsoft Office Suite including knowledge of Microsoft Access and PowerPoint, Knowledge of the Health Service
• Knowledge of Patient Administration systems e.g. EMIS/HIVE, Experience of working with the NHS in a support role, Ability to work as part of a team as well as on own initiative
• Adaptable with a flexible approach to work and working hours
• Good customer service skills
• Willingness to work flexibly at various locations in the service
• Ability to travel between various locations in the community
  We are Trafford Local Care Organisation - an exciting, public-sector organisation bringing together NHS community health services and adult social care services in Trafford. We're driven by the aim of improving the health of local people in Trafford by working across organisational boundaries.
• Our community healthcare teams in adults and children's services are employed by Manchester University NHS Foundation Trust and deployed to us, linking closely with our colleagues in Trafford Local Care Organisation. Our teams work as one and together we will make a massive difference to the health of people in Trafford., Join Manchester University NHS Foundation Trust (MFT), the largest…