Receptionist, Administrative​/Clerical

An excellent opportunity for an experienced Receptionist to join a welcoming, international organisation with a diverse
and multicultural workforce.

Reporting to the Administration Manager, the Receptionist plays a key role as the first point of contact at Head Office,
managing day-to-day reception duties while providing administrative and organisational support across the organisation. The role also supports the Events Team in coordinating and delivering a variety of events hosted at Head Office.

This is a fantastic opportunity to join a leading international research organisation within a vibrant, multicultural
environment. Working alongside colleagues from across the globe, the role offers exposure to a diverse, collaborative
workplace that values innovation and inclusion.

The successful candidate will demonstrate a friendly and flexible approach, strong organisational skills, and the ability to
communicate effectively with a wide range of internal and external stakeholders in a dynamic, globally connected
setting.

The post is available to start immediately on a permanent contract. Working days will be alternate Wednesdays and
each Thursday and Friday. This averages out at 17.5 hours per week over the year. The post holder must be willing to
work on a full-time basis when needed to provide holiday cover.

We welcome applications from candidates of all nationalities, especially those from member countries. However, for
this role visa and relocation support will not be available and applicants must be able to comply with the terms of a
UK based local contract, details of which may be accessed on SKAO's recruitment portal.

• Undertake general reception duties, including greeting and directing visitors.
• Help with the organisation of events (reception and greeting, cloakroom, refreshments, general assistance).
• Deal with enquiries from internal and external sources via email, telephone and letter.
• Assist the Admin team in administrative and organisational activities.
• Maintain and track reception-related expenses using the in-house expense system.
• Monitor and maintain stationery supplies for Head Office, placing orders as needed.
• Provide general administrative support to staff within the Head Office
• Act as Fire Marshall and First Aid provider (appropriate training will be provided if necessary).
• Support the maintenance of filing and documentation systems.
• Maintain the communal areas book and magazine shelving.
• Undertake any additional duties as deemed appropriate by the line manager.

The responsibilities outlined above are intended as a guide and are not exhaustive. The Receptionist will be required to
demonstrate flexibility and adaptability in responding to the needs of the role.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skills and/or experience required:

• Experience in administration and reception work in a busy office environment.
• Flexibility and initiative in meeting competing demands and working to deadlines.
• A helpful and friendly manner.
• Strong interpersonal, written and oral communication skills.
• Competent IT skills, particularly with use of Microsoft Office.
• Competent numeracy and literacy skills.

• Experience supporting the coordination and delivery of onsite events.
• Experience as Fire Marshall and/or First Aider.