Office Co-Ordinator

Location: Evergreen House, Manchester, with site travel as required

Salary: £38,000 – £43,000 per annum, depending on experience

Contract: Permanent, full-time

Working arrangement: Primarily office-based

Department: Operations / Corporate Services

Reporting to: Secondary Care Operations Director

We are looking for an experienced, organised and proactive Office Co-Ordinator to join Omnes Healthcare and take responsibility for the day-to-day management of our Evergreen House office, while also supporting the co-ordination of our organisation-wide Health & Safety assurance processes.

This is a varied role combining office and facilities management, Health & Safety compliance, supplier and contractor management, procurement, administration and operational co-ordination
.

You will work closely with managers, senior leaders, suppliers, contractors and specialist teams across Omnes Healthcare, ensuring that actions are followed up, records are maintained, compliance activity is co-ordinated and issues are appropriately escalated.

This is an ideal opportunity for someone who enjoys being hands-on, organised and solutions-focused, and who is confident taking ownership and ensuring things get done.

• Lead the day-to-day operation of Evergreen House, including access, security, visitors, meeting rooms, storage and communal areas.
• Act as a key contact for landlords, managing agents, contractors and service providers.
• Co-ordinate repairs, planned maintenance, cleaning, waste management and other facilities services.
• Maintain accurate asset, maintenance, contractor and inspection records.
• Manage office purchasing, stock, quotations, purchase orders and invoices.
• Monitor supplier performance and agreed budgets, identifying opportunities for savings without compromising safety or quality.
• Co-ordinate office moves, workstation arrangements, events and practical support with IT and other teams.

• Maintain Health & Safety registers, compliance checklists, evidence libraries, review dates and management dashboards.
• Co-ordinate workplace, fire, COSHH and Display Screen Equipment assessments, inspections, training and evidence reviews.
• Maintain corrective-action and risk registers and follow up outstanding actions.
• Identify overdue or inadequate actions and ensure these are appropriately escalated.
• Support accident and near-miss reviews and potential RIDDOR reporting.
• Support CQC, NHS contract, internal and ISO assurance activity.
• Work with clinical and technical specialists where specialist advice is required, including areas such as infection prevention, clinical waste, sharps and medical equipment.

• Provide practical administrative support to locally based managers.
• Support inductions, onboarding, offboarding, access and workstation arrangements.
• Assist managers with administration relating to attendance, return-to-work meetings, probation and appraisals.
• Maintain procedures, templates, checklists and issue registers with clear owners and deadlines.
• Handle employee and compliance information confidentially and in line with data protection requirements.
• Promote ownership, transparency, constructive challenge and continuous improvement across teams and sites.

We are looking for someone who is approachable, practical, proactive, resilient, discreet and highly organised
, with strong attention to detail and the confidence to take ownership.

• Experience in office, facilities, operations or administration management within a medium-sized or larger organisation.
• Experience managing facilities, maintenance, contractors and/or landlord relationships.
• W…