Group Coordinator

Turning Complexity into Coordination:
Join Buro Happold as a Group Coordinator and be the driving force behind exceptional engineering teams.

We are seeking a Group Coordinator for our Manchester office to provide proactive business and operational support to the Engineering team, enabling the effective delivery of their projects, priorities, and strategic objectives.

• Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support
• Liaising and working with central business services teams when required
• Assisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicable
• Typing, formatting, reviewing and modification of correspondence and documents prepared by the technical staff – ensuring the Brand guidelines are followed
• Prompt Engineers to complete their weekly timesheets
• Creating team presentations for office communications and team meetings
• Coordinating multidiscipline reports – highlighting deadlines, template usage and set up, etc. Where possible, attend initial meetings with key collaborators – highlighting template needs/ requirements.
• Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicable
• Arranging discipline team away days / events including organising CPDs
• Managing and coordinating business travel arrangements for the team, using an online platform and liaising with external Travel Management Company when required
• Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond
• Coordinate and arrange Career Path Objective meetings for the team – twice a year
• Update and maintain Magellan SharePoint pages for teams
• General ad-hoc admin duties
• Submission of Group Leader expenses to Finance
• Training Engineers in the use of the company systems/ processes/ Buro Happold Templates
• Commitment to self-learning / development
• Ensure adherence to the administration side of our QMSEnsure that common systems and templates are set up and that any problems are communicated to IT Support

• Excellent computer and IT skills including; MS365 Word, Excel, PowerPoint, SharePoint, Teams and CopilotAI experience
• Experience of setting up and maintaining administrative procedures
• Experience of maintaining quality management systems
• Excellent communication skills with the ability to negotiate and influence key stakeholders
• Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
• Comfortable supporting a team of people as well as working on a one to one basis
• Must be motivated to work under own initiative
• Ability to prioritise workload and manage deadlines
• Must be adaptable and open to change
• Communication, negotiation, and relationship-building skills
• High level of attention to detail
  
  Experience of working with all levels of seniority
• Knowledge of InDesign would be desirable – training will be provided
• Solid foundation of office experience
• Working to multiple deadlines
• Experience of supporting large teams and working across offices
• Experience of supporting a team of people as well as working on a one-to-one basis
• Knows when deadlines are due and alerts senior staff in good time if it looks as though things might be delayed. Commits to meeting deadlines
• Seeks a clear brief for own work and understands own responsibilities. Takes pride in own work
• Proactively engages with other team members and tries to be helpful in all dealings with internal and external clients, suppliers and other stakeholders

At Buro Happold, we believe in creating a better,…