Part Time Administration Coordinator

Part Time Administration Coordinator, Manchester City Centre, £27,000 pro-rata

17.5 hours per week

Working within a well-established international organisation, our client is looking for a Studio Administrator to provide core support to their Manchester studio. This is a varied role involving general studio administration, PA support and day-to-day studio management, ensuring the studio is maintained to a high and professional standard.

This is a great opportunity for someone looking for a flexible part-time role that offers a positive work-life balance.

Role Responsibilities as Administration Coordinator

* Act as the warm and welcoming front of house, greeting visitors, managing visitor access and guiding guests into the building.

* Manage and oversee Company Directors’ diaries and schedules, supporting the planning and preparation for conferences and events.

* Maintain studio records, filing systems, Health & Safety, QA and maintenance documentation.

* Prepare meeting rooms and arrange catering for external meetings, ensuring all spaces are presented to a high standard.

* Manage the main switchboard, incoming messages and post, including incoming and outgoing mail.

* Manage stationery, printing and kitchen supplies, ensuring the studio remains fully stocked.

* Process studio expense invoices and liaise with the Finance Team.

* Manage credit card administration, including collating purchase receipts and processing monthly statements.

* Liaise with cleaning contractors to maintain high standards throughout the studio, including meeting rooms, kitchen and breakout areas.

Essentials for Administration Coordinator

* Strong Microsoft Office skills, particularly Excel.

* 2-3 years minimum administration, PA or office experience.

* Highly organised with excellent attention to detail and the ability to manage multiple priorities.

* Proactive and able to work independently, using initiative to identify and resolve tasks.

* Approachable, friendly and professional, with a warm and welcoming manner.

* Confident communicating with colleagues, Directors, visitors and external contacts.

* Flexible and adaptable, with a positive attitude and willingness to support across a varied range of duties.

* Reliable and able to maintain a high standard of work in a busy studio environment.

To secure an interview for this role, please apply now!

We look forward to hearing from you!

Due to the high volume of applications, only candidates successfully shortlisted will be contacted