Secretarial – Administrator​/Senior Administrator

Jersey

Full-time

We’re looking for a proactive, commercially minded
Company Secretarial/Corporate Administrator who thrives in a fast‑growing environment. This role is perfect for someone who isn’t afraid to put forward new ideas, enjoys building things from the ground up, and wants to grow alongside the team and clients. You should be part‑qualified with CGI (or working actively towards it) and serious about developing your company secretarial career.
You’ll be working closely with a leading global investment manager as your primary client, so we need someone who is organised, confident, and ready to hit the ground running.
We’re looking for someone with solid hands‑on experience in company secretarial practice and compliance, who is comfortable taking ownership of their own client portfolio.
You must be someone who enjoys taking on different tasks in a fast‑paced environment. You must have a keen eye for detail and a willingness to understand the bigger picture, always looking for ways to align operations with client priorities and business goals as you grow in the role. You should enjoy acting as a mentor to junior members of staff.
This is an office‑based role in Jersey, offering the opportunity to play an active part in AVEGA’s growth and help shape our culture, processes and ways of working.
Specifically, you will:

• Administer a portfolio of entities in accordance with policies and procedures, taking the lead on day‑to‑day activity and correspondence.
• Maintain statutory registers and company records in compliance with legal and regulatory requirements.
• Maintain the client’s document management platform, ensuring that records are up to date at all times.
• Handle end to end onboarding of new business and undertake AML, Know Your Customer and Client Due Diligence processes, including drafting documents to support submissions to the Business Risk Committee.
• Undertake set up processes, such as setting up internal records, drafting contracts, incorporating Jersey companies and co-ordination of Jersey/local bank accounts.
• Review and finalise statutory filings.
• Act as a primary contact for clients on operational matters, including taking part in and leading client calls, taking ownership of trackers and discussing processes with the client, with refinements if necessary.
• Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs, coordinating and supporting board meetings, with the opportunity to lead meetings where appropriate
• Liaise with internal and external stakeholders to ensure timely and accurate KPI reporting.
• Assist in drafting client invoices and review of payments.
• Identify and recommend improvements to operational processes, technology and working practices.
• Be part of the Company Secretarial team ensuring timely and accurate delivery of our services to the client.
• Undertake project‑based tasks, internal or external, where necessary.

• 1-4 years’ experience in corporate administration or company secretarial practice.
• A strong interest in company secretarial, compliance, and regulatory matters.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities with high attention to detail and accuracy.
• Ability to work independently and as part of a team, taking initiative when required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A professional and proactive attitude with a willingness to learn and grow.
• Strong leadership potential.
• Knowledge of Jersey company law, governance, Jersey Registry filings and entity administration
• part-qualified with CGI or actively working towards the…