Events Administrator

Location: Manchester City Centre
Salary: £26,000 per annum
Working Pattern: Full-time, Monday to Friday, office-based (5 days a week)
Contract: Permanent

We are recruiting for an organised and proactive Events Administrator to join the events team of an established and growing business services organisation in Manchester city centre.

This is a varied, fast-paced role supporting the planning and delivery of multiple business seminars and events each week. You'll play an important part in ensuring everything runs smoothly behind the scenes, from coordinating venues and managing delegate communications to preparing event materials, maintaining records and providing wider administrative support to the office.

It's an excellent opportunity for someone with previous administration or events experience who enjoys variety, takes pride in getting the details right and can confidently manage several tasks and deadlines at once.

You’ll be joining a busy, collaborative team where reliability, initiative and a positive approach are valued.

• Coordinate the logistics for multiple business seminars and events each week, including researching and booking suitable venues.

• Prepare, check and arrange the distribution of event invitations and promotional materials.

• Produce seminar packs, contracts and supporting documentation ahead of scheduled events.

• Communicate with speakers, providing event information and confirming arrangements.

• Manage event-related inboxes, responding to delegate enquiries, processing registrations and maintaining attendee records.

• Coordinate delegate requirements, including collecting and submitting catering orders.

• Support the collection and distribution of event feedback and positive client reviews.

Administration and Reporting

• Compile and distribute seminar reports, maintaining accurate information across internal systems and CRM databases.

• Carry out accurate data entry and ensure records are kept up to date.

• Prepare and edit event communications, promotional materials and supporting documentation.

• Handle incoming post, including opening, date-stamping, scanning, logging and distributing correspondence to the relevant departments.

• Monitor office stationery levels and arrange replenishment when required.

• Print postal labels, assemble event materials and organise outgoing post.

• Provide general administrative support to help ensure the smooth running of the office.

We're looking for someone who is organised, dependable and comfortable working in a busy environment where priorities can change.

You’ll ideally have:

• At least one year's experience in an events coordination, events administration or general administrative role.

• Strong organisational skills and the ability to manage multiple tasks and deadlines.

• Excellent written English and confidence drafting professional emails, communications and reports.

• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.

• Experience using CRM systems, ideally Salesforce.

• Confidence handling large volumes of information and maintaining accurate records.

• Experience creating or editing promotional materials using Canva or similar tools would be advantageous.

• Excellent attention to detail and a proactive approach to problem-solving.

You’ll also be someone who:

• Takes ownership of tasks and can work independently when required.

• Communicates confidently and builds positive working relationships.

• Is flexible, reliable and happy to support colleagues across the business.

• Remains calm and organised when working to tight deadlines.

• Is comfortable with practical duties, including preparing event packs, handling boxes and making occasional trips to the post office.

• £26,000 annual salary.

• Full-time, permanent position.

• Monday to Friday working pattern.

• Central Manchester office location.

• A varied role with involvement in the planning and delivery of regular business events.

• The opportunity to develop your events coordination and administrative experience within an established and growing organisation.

If you're an organised administrator who enjoys variety, takes pride in delivering high-quality work and wants to be part of a busy events team, we'd love to hear from you.