Executive Business Partner

The Executive Business Partner will partner with the VP and/or Sr Director to effectively manage the business unit cadence and provide high‑level administrative and tactical support to our leaders. This role is essential to enabling the VP and their senior LT to scale up by managing day‑to‑day and mid‑term activities and creating the space for them to focus on long‑term strategy.

This role will be fully responsible for ensuring the VP office is aware of deliverables and their timelines and that communication is cascaded up and down as needed.

This position requires strategic thinking and business acumen as well as the ability to develop processes that facilitate short and long‑term planning and execution. Building and maintaining strong stakeholder relationships, both internal and external, are a key aspect of this role. The ideal candidate is skilled in cross‑group collaboration at all levels, possesses excellent communication skills, and is comfortable operating in a fast‑paced environment.

• Executive partnering
• Be a trusted advisor on individual and team dynamics.
• Partner directly with (S)
  VP and/or Sr Director to prioritise their activities based on the business priorities.
• Create, maintain & influence relationships with both internal and external stakeholders to support business activities.
• Full ownership of (S)
  VP’s calendar. Clear alignment on the business priorities, interdependencies and needs of (S)
  VP and the business.
• In partnership with PMOs, FP&A, Internal communications and other relevant stakeholders, create the BU cadence, own the agenda and plan forecasts on behalf of (S)
  VP. Partners with PMO/Strategy Delivery team to continuously improve design and governance of BU Leadership Team cadence.
• Coordinate and actively facilitate BU LT Meetings, own actions taking and follow ups.
• Partner with the Strategy Director of the BU to agree on an approach for improvements for accountability, ownership, and general delivery/follow‑up of the BU priorities.
• Inbox management: organising inbox, replying to emails, picking up tasks from their email. You speak the same language as (S)
  VP/Sr Director and are able to prepare and/or send out emails on their behalf to internal and external stakeholders.
• Manage, own & initiate the onboarding process on behalf of (S)
  VPs. Prepare all‑onboarding documentation and schedule as well as overseeing all technical and operational aspects of the onboarding.
• Fully responsible for all tasks that are designed for delegation (e.g. Workday, Concur, Ivalua, etc.) as well as raising PO’s / adding vendors & follow up as and when needed.
• Be aware & adhere to budget policies.
• Oversee the planning of business travel needs for (S)
  VP & teams (e.g. logistics and visas, coordinating itineraries across multiple stakeholders and gathering/developing/collating preparation materials for meetings/presentations).
• Support with the hiring process by conducting interviews.
• Facilitate process for signatures for (S)
  VP.
• Project management & Communications.
• Identify areas of improvements within the business and work with PMs to project manage the change.
• Upon request of the (S)
  VP and/or Sr Director, review and advise on language, communication channel, and overall content of outgoing communications.
• Assist in end‑to‑end planning of leadership meetings and events. This can include but is not limited to off‑sites, all‑hands, Q&A’s and working sessions.
• Partners with IC in planning, organising and executing communication initiatives. Facilitates a strong connection between IC and the respective leader/department, allowing them to understand short‑term and long‑term opportunities for communications.
• Acts as your leader’s eyes and ears, identifying areas of concern or good opportunities to utilise internal comms.
• Collaborate with the IC team in planning and execution of global initiatives. This can include but is not limited to scheduling, inviting attendees, logistical planning and support on the day.

• 5–8 years relevant experience e.g. administration, operational, business support or executive assistant, preferably in large/multinational organization.
• C…