Facilities Coordinator. LilyLifestyle

: P3

XAZ
Location: Manchester (M1)
Hours: Monday to Friday 8am-5pm
Pay: £14.80ph paid weekly PAYE - £28,000 perm salary equivalent
Duration: Ongoing Contract Temp to Perm if everything goes well

Duties

The Facilities Coordinator will play a pivotal role in ensuring the safe, efficient, and compliant operation of the industrial manufacturing site. This hands‑on position requires a proactive approach to facilities management, with a strong emphasis on technical oversight, contractor management for specialised services, and adherence to stringent industrial safety standards.

• Industrial Maintenance & Asset Management:
  • Coordinate and oversee Planned Preventative Maintenance (PPM) schedules for critical industrial assets, including but not limited to, cranes, manufacturing machinery, high voltage electrical systems, HVAC plant, and fire suppression systems.
  • Respond promptly to reactive maintenance requests for industrial equipment failures or site infrastructure issues, diagnosing initial problems and coordinating appropriate technical resolutions.
  • Utilise the Computer Aided Facilities Management (CAFM) system to log, track, and close out all maintenance work orders, ensuring accurate asset history and compliance records are maintained.
• Technical Vendor & Contractor Management:
  • Source, evaluate, and manage a diverse range of technical contractors and specialist vendors (e.g., electrical, mechanical, HVAC, lifting equipment specialists, fire safety engineers).
  • Develop detailed scopes of work for technical services, review and challenge vendor quotes to ensure cost-effectiveness and technical suitability, and manage procurement processes.
  • Oversee contractor performance on‑site, ensuring work is completed to agreed specifications, quality standards, and in strict compliance with site‑specific HSEQ procedures, including Permit to Work systems.
  • Facilitate contractor inductions, safety briefings, and ensure all necessary documentation (e.g., RAMS, insurance, certifications) is in place before work commences.
• Health, Safety, Environment & Quality (HSEQ) Compliance:
  • Act as a key point of contact for HSEQ matters related to facilities operations, ensuring all activities comply with UK legislation, clients internal policies, and specific industrial site requirements.
  • Assist in the development and review of Risk Assessments and Method Statements (RAMS) for facilities-related works, particularly those involving high-risk activities (e.g., working at height, confined spaces, electrical work, hot works).
  • Support the implementation and adherence to Permit to Work (PTW) and Lock Out Tag Out (LOTO) procedures for all maintenance and project activities on site.
• Operational Support & Project Coordination:
  • Liaise closely with site operations, production, and engineering teams to minimise disruption during maintenance activities and support operational continuity.
  • Assist in the coordination of minor facilities projects, such as equipment installations, infrastructure upgrades, or energy efficiency initiatives, from planning to completion.
  • Maintain accurate records of all facilities documentation, including maintenance logs, service reports, asset registers, technical drawings, and compliance certificates.
  • Manage facilities-related consumables and spares inventory relevant to industrial operations.

To thrive in this challenging yet rewarding role, the ideal candidate will possess a blend of practical experience, technical understanding, and a proactive, safety‑conscious approach.

Essential Experience &

Skills:

• Proven Practical
  
  Experience:
  
  
  • Minimum of 3 years' experience in a facilities or maintenance coordination role, specifically within an industrial, manufacturing, heavy engineering, or similar technically demanding environment.
  • Demonstrable experience in coordinating maintenance activities (PPM and reactive) for industrial assets and infrastructure (e.g., plant machinery, electrical systems, lifting equipment, HVAC).
  • Experience in managing external contractors and technical vendors, including the ability to review and challenge quotes, scope of works, and ensure quality delivery.
  • Familiarity with and practical application of Health, Safety,…