Employee Expenses Finance Assistant

## Employee Expenses Finance Assistant### General information

Job Posting Title Employee Expenses Finance Assistant Date Monday , July 13, 2026

City Remote Country United  Kingdom Working time

Part-time Closing Date
20-Jul-2026### Description & Requirements
** The role is part time working 3 days a week, ideally Monday - Wednesday. The role is remote and we're looking for candidates with SAP concur and excel experience.
**** Be part of something great
** Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.
• Ensure all expense claims are entered accurately and processed in a timely manner to meet the service level expectation of reimbursement within 10 working days from receipt of a valid claim
• Assist colleagues with accurate completion of expense claims and resolve queries promptly
• Escalate unresolved queries to the line manager for further action
** What does the role entail?
**** Supporting colleagues*
* • Provide first-line assistance via chat, email, and phone to facilitate accurate, first-time expense claim submissions
• Champion best practice in expense processes by inducting and training colleagues and maintaining up-to-date guidelines
** Expense claim auditing*
* • Process expense claims in a timely manner to ensure accuracy and consistency across submissions
• Verify that all claim items meet policy requirements, are correctly categorised, and have appropriate managerial approval
• Reject non-compliant claims and support colleagues in correcting errors for accurate resubmission
** Expense claim reimbursement*
* • Use SAP Concur and SAP ByDesign to create payment runs to reimburse colleagues
• Liaise with Line Manager and other Finance colleagues to execute approvals and payments through accounting and banking systems
** Other*
* • Review claims against payroll-provided information on leavers in a timely manner to ensure recovery of any outstanding subscriptions or training costs.
• Supporting Specialist Services colleagues with DWP post payment validation reviews
• Assist shared service finance colleagues with other ad-hoc duties
• Test system upgrades and provide feedback to suggest improvement
** Key Contacts / Relationships:
**** Internal:*
* • Employees• Employees’ line managers
• Financial Controller/ Finance Directors
• Shared service and individual entity finance teams
** External
* * SAP Concur support teams
** What will you bring to the role?
**** Qualifications and/or Experience*
* • MS packages, Excel, Outlook/Teams & Word (Intermediate level)
• Experience of expense and accounting packages (ideally SAP Concur and SAP ByDesign)
** Individual competencies*
* • Strong communication skills – both written and verbal
• Confident in stakeholder engagement across different levels
• Highly organised and collaborative, with effective workload planning
• Excellent attention to detailEEO Statement
• MAXIMUS is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.

• We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long-term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme.

If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team.
• Where reasonable, MAXIMUS will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.
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