Plant Hire Coordinator

We’re looking for an organised and commercially focused Hire Coordinator to manage the hire of plant and equipment across the business.

You’ll coordinate self-drive and operated equipment through approved suppliers, while working with the Asset Manager and operational teams to maximise the use of company-owned assets before external hires are arranged. You’ll play a key role in ensuring equipment is available when needed, hires are managed efficiently and costs are controlled.

• Coordinating self-drive and operated plant and equipment hires through approved suppliers.
• Reviewing equipment requirements with the Asset Manager and identifying available internal assets before arranging external hire.
• Coordinating equipment deliveries, collections, movements and off-hires within required timescales.
• Maintaining accurate hire and equipment records within MRO.
• Monitoring ongoing hires and minimising unnecessary hire costs.
• Reporting equipment breakdowns and coordinating repairs or replacement equipment with suppliers.
• Working closely with Transport and operational teams to coordinate the movement of assets between locations.
• Acting as the main point of contact for hire companies and resolving queries and service issues.
• Raising and managing purchase orders for hire requirements.
• Checking supplier invoices against POs and hire agreements, resolving discrepancies and account queries.
• Ensuring hire invoices are processed accurately and within agreed timescales.
• Supporting monthly hire reporting and budget monitoring.
• Ensuring hire activity complies with company requirements and supplier agreements.

• Previous experience in hire coordination, equipment administration, transport, procurement or a similar role.
• Highly organised with strong attention to detail and accurate record-keeping skills.
• Confident managing multiple hires, suppliers and competing priorities.
• Strong communication skills with the ability to build effective supplier and internal relationships.
• Commercially aware, with an understanding of costs, purchase orders and invoice reconciliation.
• Comfortable using business systems to maintain accurate records and produce reports.
• Proactive and solution-focused, with the ability to resolve issues quickly and escalator when required.
• Able to work collaboratively with operational, transport and asset teams.
• Confident working in a fast-paced environment where priorities can change.

If you’re organised, commercially minded and enjoy coordinating people, equipment and suppliers to keep operations moving, we’d love to hear from you.