Property Management​/Asset Coordinator

Property transactions Asset Data controller Conveyancing Admin 3-6 Months

Working closely with the Asset Rationalisation Manager and colleagues across the Asset & Investment Team, this role is responsible for the end to end coordination of large tenanted stock transfers. The postholder will manage the collation, validation and transfer of property related data and documentation, supporting the conveyancing and transactional process from pre marketing through to completion.

This is a highly detail oriented role requiring strong property knowledge, transactional experience, and the ability to manage large volumes of electronic property data while working collaboratively across internal and external stakeholders.Key Responsibilities

• Coordinate all activities relating to large tenanted stock transfers, ensuring accuracy, compliance and delivery against agreed timelines.
• Support the conveyancing and transaction process, including the preparation and transfer of property documentation to third parties.
• Manage property transactions and asset movements, maintaining accurate records throughout the process.

Property Data Collation & Management

• Collate and validate detailed property and unit level data, including:
  • Rent and tenure data
  • Repairs and maintenance history
  • Compliance and certification records
  • Property attributes and asset data
• Ensure data integrity by checking, reconciling and resolving discrepancies in property information.
• Manage large quantities of electronic documents, ensuring they are correctly indexed, stored and transferable.

Pre Marketing & Asset Appraisal

• Manage pre marketing data collation for stock disposal and transfer activity.
• Appraise properties for inclusion in future stock transfers, working closely with the Asset & Investment and Finance teams.
• Support the delivery of the Portfolio Management Plan by identifying suitable assets for transfer or disposal.
• Ensure deadlines are clearly understood, monitored and met.

Systems, IT & Data Governance

• Work with IT and Governance teams to ensure appropriate document storage, data security and compliant data transfer to third parties.
• Maintain structured digital filing systems to support audit, legal and governance requirements.
• Make extensive use of Excel and property systems for tracking, reporting and analysis.

Partnership & Stakeholder Working

• Build strong working relationships, ensuring timely engagement and data provision from relevant teams.
• Liaise with external stakeholders, advisors and partners across varying levels of seniority.
• Ensure clear understanding of roles, responsibilities and dependencies across projects.
• Coordinate stakeholder meetings, ensuring attendance or appropriate deputisation.

Essential Skills & Experience

• Significant experience in property or property related roles, such as:
  • Property or estate agency property management
  • Commercial property services
  • Asset management or housing property services
• Strong transactional experience, including dealing with property transfers, disposals or conveyancing related processes.
• Excellent IT skills, particularly:
  • Advanced Excel
  • Managing large volumes of electronic data and documents
• Sound property knowledge, including tenanted stock and property lifecycle data.
• Highly organised with a strong attention to detail and ability to meet deadlines in complex projects.
• A confident communicator able to work collaboratively across multi disciplinary teams.

Desirable Experience

• Experience supporting large scale stock transfers or asset rationalisation programmes
• Knowledge of housing association or portfolio based property environments
• Experience working within structured data governance and compliance frameworks

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #