Finance Operations Specialist

Lux4

Biz is hiring a Finance Operations Specialist to support a small finance team across multiple entities. This onsite role in Manchester Center, VT focuses on accounts payable, payroll support, month-end close activities, and continuous process improvement through tools built around Quick Books Online
.

In this position, you will review and enter vendor bills in Quick Books Online, coordinate approval confirmations and payment runs, reconcile key accounts for month-end close, and collect payroll-related inputs for a third-party payroll provider. You will also document workflows, identify repeat manual steps, and help implement and test automation such as bill capture and bank rules, including integrations between field software and Quick Books.

• Review, code, and enter vendor bills across entities in Quick Books Online
  .
• Confirm approvals and prepare check and ACH payment runs.
• Maintain clean vendor records and reconcile vendor statements.
• Collect hours, PTO, bonuses, deductions, and employee changes for the payroll provider.
• Reconcile payroll reports to the books, prepare payroll entries and accruals, and respond to routine payroll questions with discretion.
• Complete bank and credit card reconciliations, accruals, journal entries, intercompany entries, and supporting schedules for month-end close.
• Work from a close checklist alongside the Finance Operations Manager.
• Map current workflows, flag repetitive manual steps, and assist with setup and testing of tools such as bill capture, bank rules, and integrations between field software and Quick Books.
• Track time saved from each change or improvement.
• Build schedules, support tax and audit preparation, answer job-cost questions, and handle ongoing month-end close needs.

• 3+ years of experience in accounts payable, bookkeeping, payroll support, or staff accounting.
• Strong understanding of accrual accounting
  , reconciliations, and how transactions flow to the financial statements.
• Hands-on experience with Quick Books Online or comparable software.
• Strong spreadsheet skills, including lookups
  , pivot tables
  , and cleaning up messy exports.
• Detail-focused problem solving and strong attention to discrepancies.
• Comfort requesting missing information from owners and field managers, politely and more than once when needed.
• Professional discretion with payroll, employee, and financial information.

• Quick Books Online
• ACH
• Zapier
• Service Titan
• Jobber

• Health insurance
• Paid time off
• Retirement plan
• Company-paid health insurance through MVP (100% of employee premium, valued at $835/month
  )
• Simple IRA match (3%)
• Paid holidays
• First-year employees: 40 hours of PTO and 40 hours of sick pay
• Employee referral bonus program: $1,000 for full-time referrals, paid in two installments (at sign-on and at 90 days)

• Multi-entity and intercompany accounting experience.
• Experience working with a third-party payroll provider.
• Exposure to field-service or job-management tools such as Service Titan or Jobber
  .
• Hands-on experience with automation or AI tools, including Zapier
  , bill-capture apps, bank rules, or AI assistants in a work setting.
• An associate’s or bachelor’s degree in accounting, finance, or a related field.

• First 90 days: own AP for all entities, with bills entered and coded within three business days of receipt.
• First 90 days: complete bank and credit card reconciliations with review, learn the payroll cycle, and document the current AP workflow step by step.
• By 6 months: reconciliations completed by the 10th business day.
• By 6 months: payroll inputs submitted accurately and on time every payroll cycle.
• By 6 months: first automation live (for example, bills flowing from the AP…