Account Budget Specialist II

It is the mission of Commerce to lead North Dakota's efforts to attract, retain and expand wealth and talent. We strive to provide solutions to empower the success of all North Dakotans.

As our Account Budget Specialist II, you will support the financial administration of federal grant programs, monitor grant expenditures and compliance, coordinate subrecipient monitoring and audits, and assist with financial reporting and fund management.

Responsibilities include:

• Lead financial monitoring and audits for Commerce subrecipients. Track monitoring activities, audit status, findings, and corrective actions; ensure issues are resolved; and maintain historical records and supporting documentation.
• Assist with budget development and monthly monitoring of Commerce programs to track expenditures and ensure alignment with approved budgets.
• Prepare and submit grant reports through applicable reporting systems and develop additional financial and program reports as needed.
• Maintain tracking records for grants, projects, funding periods, and active and inactive projects.
• Complete grant closeouts to determine carryover balances. Assist with the Community Services Block Grant (CSBG) Annual Report and prepare required reporting for US Department of Energy (DOE), ND Health and Human Services (NDHHS), and other federal programs as needed.
• Assist with the preparation of the Annual Comprehensive Financial Report (ACFR).

• Provide technical assistance to subrecipients on grant administration, grant management, and federal compliance standards.
• Assist in developing program policies and procedures to ensure compliance with applicable Federal regulations.
• Maintain and update program manuals and ensure web content is current.
• Assist with account payable activities and request for funds.
• Plan, organize, and conduct grant administration workshops and training sessions.
• Maintain databases used for grant administration, tracking, and reporting.

• Draw down federal funds for departmental grant programs through applicable federal payment and financial management systems, including the Integrated Database Information System, Automatic Standards Application for Payment, Payment Management System and Line of Credit Control Systems.
• Track expenditures, reconcile bank accounts, and monitor investments associated with Petroleum Violation Escrow funds, money market accounts and certificates of deposit. Prepare the Annual Oil Overcharge Restitution Report for the US Department of Energy and maintain monthly status report of oil overcharge expenditures and investment balances.
• Reconcile Special Funds 342 spreadsheets with People Soft financial records.

• Monitor and track agency subrecipients subject to audit requirements under OMB Uniform Guidance Audit, including issuing management representation letters, as applicable, and tracking corrective action plans to ensure audit findings are appropriately addressed, and required corrective action plans are implemented.

At Commerce, you'll join a team that values integrity, impact, partnership, and collaboration. In this role, you'll help support the agency's financial operations and statewide programs funded through federal resources while gaining experience in public-sector accounting, budgeting, compliance, and financial reporting. Commerce supports professional development and offers opportunities for career growth within North Dakota state government.

Learn more about Commerce .gov.

A Bachelor's degree in business, accounting or related field and one year of similar or related experience; or

An Associate's degree in business, accounting or related field and three years of similar or related experience.

Willingness and ability to conduct in-state travel for meetings, trainings, and on-site monitoring as required. Travel is primarily in-state (25%).

• Knowledge of governmental accounting principles and financial management practices.
• Experience with budgeting, financial reporting, and grant administration.
• Ability to analyze financial data, identify issues, and recommend solutions.
• Strong organizational, communication, and leadership skills.
• Experience using integrated financial systems (People Soft experience preferred).
• Ability…