Executive Assistant and Operations Coordinator

Job Description

You'll be Jenny's right hand. Jenny focuses on clients, business development, and team leadership. You'll handle everything that keeps her organized, on time, and operating at her best: her calendar and communications, listings and transactions, marketing, events, and the logistics in between.

You'll also be the operational hub for the team, keeping systems current, coordinating vendors, and making sure nothing falls through the cracks. This role is ideal for someone who thinks three steps ahead, takes ownership without being asked, and takes pride in making a complex business run smoothly.

• Manage Jenny's calendar across professional and personal commitments, protecting focus time and resolving conflicts
• Draft emails, follow-ups, and reminders in Jenny's voice
• Track action items, deadlines, and open loops across all active projects
• Handle personal and work errands with the same care as client work

• Own the listing checklist from signed agreement through close
• Order photography, video, and signage; confirm all pre-market tasks before launch
• Schedule and confirm stagers, photographers, contractors, and inspectors
• Maintain organized transaction files and digital records
• Coordinate closing gifts, thank-you cards, and key exchanges

• Meet vendors on-site and attend inspections and final walkthroughs as needed
• Install and remove lockboxes and sign riders; manage lockbox and sign inventory
• Check properties before photography, tours, and open houses, and check vacant listings for cleanliness, security, and maintenance
• Stock listings with marketing and open house materials
• Coordinate maintenance and repair requests for team-owned properties and tenants

• Keep the team's project management system and CRM current
• Document and improve internal procedures; flag process gaps and propose fixes
• Manage office supplies and marketing inventory
• Prepare listing packets and buyer presentations
• Attend semi-monthly Compass South Bay office meetings

• Execute the JMG social media calendar in Jenny's voice
• Manage listing marketing timelines through Compass Marketing Center
• Draft email blasts and just listed / just sold announcements for Jenny's review
• Plan and run client appreciation events

• You anticipate needs and act before being asked
• You think in checklists and systems, and build process where there isn't one
• You stay organized and detail-oriented under time pressure
• You're comfortable on the go, working across multiple locations in a single day
• You bring discretion and polish to a high-end client environment
• You're curious about technology and quick to learn new tools
• You're dependable, positive, and team-oriented

• Proficiency with Google Workspace, Microsoft Office, and project management tools
• Valid driver's license, reliable vehicle, and proof of insurance
• Able to lift up to 30 lbs
• Based in the Los Angeles area
• Available in person at least 15 hours per week on consistent days, plus occasional evenings and weekends for events
• Authorized to work in the United States

• Experience as an executive assistant, chief of staff, or personal assistant
• Background in real estate, hospitality, or luxury services
• California real estate license (required for showings)

Offers are contingent on a background check conducted in accordance with applicable law.

The Jenny Morant Group is a top-ranked residential real estate team at Compass South Bay, serving Manhattan Beach, Hermosa Beach and Redondo Beach. We’re a small, fast-paced team that runs with the discipline of a larger organization: strong systems, high standards, and a premium experience for every client.