PW Senior Analyst

Description

Job Title
: Public Works Senior Analyst

Department: Public Works Division:
Administrative Services

Reports To: PW Administrative Services Manager

Pay Range: 13 Status:
Full time

FLSA Status: Exempt

Position Summary: The Senior Analyst supervises, maintains and facilitates a wide variety of accounting systems for the Public Works Department. The position provides accurate information for use in accounts payable, accounts receivable, cost accounting, budgeting, inventory, and other various financial functions. The incumbent must meet all legal requirements, rules, regulations, policies, practices, and procedures associated with the position.

Essential Functions:

• Responsible for the daily administrative operations of the Accounts Receivables and Payables Section
• Manages financial activities and processes for Public Works and Solid Waste
• Manages Public Works CIP fund activity
• Provide courteous service to the public and area professionals regarding Public Works, Solid Waste, and Benefit Districts services.
• Consults with vendors, customers, and county personnel to discuss, formulate and resolve issues for accounts payable
• Serves as the department purchase card administrator
• Sets up and maintains cost account monitoring, reporting systems and procedures, adhering to state and federal audit guidelines and other auditor requirements
• Prepares and balances annual Kansas Department of Transportation Report
• Reviews and research current and past expenditures to maintain accurate cost accounting
• Coordinates and oversees the financial aspects of federal, state, and independent grants for all divisions
• Develops and maintains road materials inventory system
• Designs, builds, and maintains database systems
• Locates and corrects data entry errors in asset maintenance software
• Prepares reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation applications
• Gathers, develops, and maintains job procedures for Accounts Receivables and Payables
• Creates, modifies, and implements, data accounting systems
• Monitors and assures timely completion of assignments and resolves problems and conflicts
• Formulates direction and strategy for disaster funding reimbursement; including managing and implementing accounting processes and evaluation of costs at the Federal and State levels
• Defines objectives, sets priorities, and determines deadlines for systems above.
• Provides regular predictable attendance and fosters a cooperative work environment
• Files diesel tax refunds by tracking meter readings, researching discrepancies, resolving problems, running calculations, compiling documentation, and filing necessary forms with the State of Kansas.
• Maintains insurance policies for the department by overseeing equipment lists coordinating policy changes and resolving discrepancies as they occur.

Secondary Functions:

• Organises and conducts training for database users
• Provides back-up for the Administrative Services department positions.
• Performs general office duties
• Aids with training and troubleshooting problems for various software packages.
• Designs and maintains reports and queries for software applications
• Notarize documents as necessary in accordance with State of Kansas regulations

Requirements

• Oversee and update current materials price list
• Research and calculate yearly equipment rental rates
• Performs other duties as assigned
• Serves as a backup to building security access duties.

Position Requirements:

Education: Associates Degree in Business Finance or equivalent required

Appropriate combination of experience and education will be considered in lieu of the above requirements.

License(s)/Certification(s): Valid driver’s license with an acceptable driving record required. Notary for the State of Kansas preferred.

Experience
: 3 years’ experience in accounts payable and accounts receivable required. 2 years experience in computers and proficiency in Microsoft Word and Excel required. 2 years experience maintaining and implementing automated accounting systems preferred.

May require an employee to perform related work during and after hours, any day of the week, including holidays.

Skills:

• Knowledge of the application of routine and complex bookkeeping principles, accounting transactions and the ability to apply these principles
• Knowledge of modern office practices and procedures
• Ability to communicate clearly and concisely both orally and written
• Ability to work with multiple interruptions
• Ability to move from one project to…