HR Applications & System Coordinator

This position is essential to the Human Resource Information System processes and reporting that impact payroll and employee HR data. Particularly, this position significantly impacts the bi-weekly on-cycle payroll and off-cycle processing which are considered a mission critical function to the University. It provides system table configuration as required. It serves as the HR steward in providing the appropriate level of security for end users and serves as a point of contact for any system errors.

Also, this position is the system administrator for the document imaging system, Image Now. This position plans, staffs and directs the work of employees imaging and linking documents that come to HR for processing (i.e., hires, rehires, salary changes, position updates, payroll transfers, etc. )

In addition, this position is the system administrator for the University’s current Content Management system, Perceptive Content (Image Now). This includes maintaining the system that is critical to the Employee’s official KSU personnel file. All changes to an employee’s job history are made utilizing Perceptive content, and this position is responsible for managing the documentation and the system routing rules to meet the criteria to get employee’s data entered in an effective and efficient manner, which allows the bi-weekly payroll to run according to the State’s requirements.

• Responsible for managing HR document imaging systems and employee records processes. The role involves overseeing HR email and imaging queues, organizing and routing documents, maintaining document workflows and system access, providing technical supportto HR users, and ensuring employee records are accurate and accessible.
• Supports HR imaging staff, manages system configurations (such as Image Now profiles), handles security permissions, assists with records requests, and prepares reports as needed.
• Supports HR information systems (HRIS) reporting, data management, and system administration. The role involves maintaining HR reporting processes, creating and analyzing reports, supporting payroll and compliance reporting needs, troubleshooting HRIS issues, and ensuring employee data accuracy.
• Works closely with HR users and technical teams to resolve system problems, update configurations, and maintain reliable HR data.
• Responsible for managing HRIS security access and ensuring users have the appropriate system permissions. The role reviews and approves access requests, maintains security roles and permission settings, updates department security structures, and works with technical teams and users to resolve access-related issues.

About Us

The Division of Human Resources partners with leaders, faculty, and staff across Kansas State University to build a thriving, people-centered workplace that supports the university’s mission of teaching, research, and service. Our team advances initiatives that strengthen the employee experience, promote professional growth, and support a high-performing and engaged workforce.
The division includes approximately 50 professionals delivering strategic and operational HR services to the campus community. Key functional areas include ASC-HR, Benefits, Compensation and Organizational Effectiveness, Employee Relations and Engagement, ERP Systems, Resource Center Operations, Talent Acquisition, Talent and Organizational Development, and Time and Leave. Together, these teams partner with campus units to provide responsive HR support, enhance organizational effectiveness, and help attract, develop, and retain a talented workforce.

This position is Hybrid eligible
.This position requires on-site attendance during the first week of…