Coordinator-Support Services; FGP

Coordinator-Support Services (FGP), Manhattan

Medical Office Support

New York, NY
• Full-Time/Regular

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary: We have an exciting opportunity to join our team as a Coordinator-Support Services. In this role, the successful candidate provides high-level administrative and project management support to the Senior Director of the Affiliation Office. Through independent decision-making and project leadership, the Coordinator ensures the efficient administration of affiliation-related operations and supports the collaboration between NYU and NYC Health + Hospitals.

Job Responsibilities:

The responsibilities for this position include but are not limited to the following:

• Independently manage and prioritize the Senior Director's calendar and coordinate meetings with physicians, executive leadership, and affiliate site stakeholders across Bellevue, Woodhull, Gouverneur, Cumberland, Carter, and Coler.
• Serve as the primary operational point of contact for internal and external inquiries, independently assessing issues, determining appropriate resolutions, responding to routine and moderately complex matters, and escalating only those requiring executive intervention. This is inclusive of facility and environmental services related matters impacting NYU space at Bellevue.
• Lead and coordinate administrative projects and cross-functional initiatives on behalf of the Affiliation Office, establishing timelines, monitoring progress, and driving projects to successful completion with minimal supervision.
• Oversee the daily monitoring and management of undictated operative reports, analyzing compliance trends, communicating with physicians and department leadership regarding deficiencies.
• Manage the maintenance and distribution of monthly physician schedules in accordance with Affiliation Agreement requirements.
• Oversee procurement-related activities, including evaluating office supply needs, preparing and approving routine purchase requisitions within established guidelines.
• Maintain and administer confidential Affiliation Office records and databases while exercising independent judgment regarding document retention, access controls, and compliance with institutional policies, regulatory standards, and data privacy requirements.
• Direct the administration of Graduate Medical Education (GME) Quarterly Time Survey reporting processes, ensuring timely completion, analyzing participation trends, and implementing process improvements to enhance reporting accuracy.
• Monitor provider compliance with NYC Health + Hospitals mandatory training requirements; analyze compliance data, prepare reports, and independently coordinate action plans with departmental leadership.
• Partner with Bellevue Finance and NYU departments to facilitate provider Medicaid and Medicare billing enrollment processes and independently coordinate follow-up strategies to ensure timely submission of required documentation.
• Maintain and reconcile records of financial transactions, invoices, and checks exchanged between Bellevue…