Temporary Administrative Coordinator

We are seeking an organized, detail-oriented Temporary Administrative Coordinator to join an on-site team of three in Mankato, MN. In this non-customer-facing role, you will handle standard office operations, including reviewing invoices, processing payment paperwork, preparing shipping labels for outgoing checks, and managing documentation via email. This position is expected to last 2-3 months long.

This position offers a consistent daytime schedule in a professional office environment. It is an ideal fit for anyone with a background in general office administration, data entry, or customer service who possesses strong basic math skills and high attention to detail.

Monday-Friday, 8:00AM-4:30PM, $20-$21/hour

Responsibilities:

• Invoice & Document Processing:
  Review incoming project paperwork and process customer invoices accurately within company systems.
• Phone & Disbursement Support:
  Receive incoming customer calls requesting disbursements and transfer or route calls accordingly.
• Shipping Preparation:
  Prepare checks for UPS or Fed Ex shipment by generating shipping labels and updating tracking details in system records (No check-signing required).
• Email & File Follow-Up:
  Monitor a shared Outlook mailbox and send prompt email follow-ups to collect missing documentation.
• Team
  
  Collaboration:
  
  Work closely alongside three on-site coordinators to maintain efficient workflow and file organization in SharePoint.

Skills:

• Relevant
  
  Experience:
  
  Prior experience in administrative support, office coordination, data entry, or customer service.
• Experience handling basic financial paperwork, such as prior work as a Bank Teller or Office Assistant.

Qualifications:

• High School Diploma or GED equivalent.
• Solid basic math skills and comfort working with numeric data and invoices.
• Familiarity with Microsoft Outlook (including shared mailboxes), Microsoft SharePoint, or general office databases.
• Strong organizational skills with an emphasis on accuracy in data entry and review.
• Clear verbal phone communication and professional email writing skills.

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan (all benefits are based on eligibility).

key responsibilities

Invoice & Document Processing:
Review incoming project paperwork and process customer invoices accurately within company systems.

Phone & Disbursement Support:
Receive incoming customer calls requesting disbursements and transfer or route calls accordingly.

Shipping Preparation:
Prepare checks for UPS or Fed Ex shipment by generating shipping labels and updating tracking details in system records (No check-signing required).Email & File Follow-Up:
Monitor a shared Outlook mailbox and send prompt email follow-ups to collect missing documentation.

Team

Collaboration:

Work closely alongside three on-site coordinators to maintain efficient workflow and file organization in SharePoint.

experience

0-1 years

skills

Relevant

Experience:

Prior experience in administrative support, office coordination, data entry, or customer service.

Comfort with Numbers:
Experience handling basic financial paperwork, such as prior work as a Bank Teller or Office Assistant.

education

High School