Administrative Assistant, Food and Nutrition Services

Primary

Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Education/Certification: High school diploma or GED and successfully pass MISD paralegal test.

Special Knowledge/

Skills:

• Proficient skills in typing, word processing, and file maintenance
• Effective communication and interpersonal skills
• Basic math skills
• Ability to use personal computer and software to develop spreadsheets and databases and create word documents

Experience: Three years of secretarial experience, preferably in a public education environment.

Essential Job Functions:

• Prepare correspondence, forms, reports, etc., for the department head and other department staff members using a personal computer.
• Compile pertinent data as needed when preparing various state and local reports.
• Maintain physical and computerized departmental files.
• Maintain invoices and bills as needed.
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Assist with the preparation of purchase orders and payment authorizations.
• Monitor and process personnel time records including leave requests and reports; compile information and submit to the appropriate administrator.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Report to work in a timely manner according to the assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assists fellow workers willingly.
• Demonstrates principles of the Manor ISD People Experience.

Supervisory Responsibility: None

Equipment used: Personal computer and peripherals; standard instructional equipment

Working Conditions: The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands: Maintain emotional control under stress; work with frequent interruptions.

Physical Demands: Lifting (15-44 pounds);
Carrying (15-44 pounds);
Sitting;
Standing;
Bending/Stooping;
Kneeling;
Pushing/Pulling;
Repetitive hand motions;
Keyboarding/mouse;
Speaking clearly;
Hearing.

Environmental Factors: Work inside/outside;
Exposure to noise;
Work prolonged or irregular hours.