Administrative Assistant

Join to apply for the Administrative Assistant role at May Institute

Are you an administrative wizard? May Institute’s team is looking for you! We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success. We’re looking for a talented administrator to collaborate with internal and external partners, juggle competing tasks and add a dash of creativity into their daily tasks. If you thrive in a fast‑paced environment, love solving puzzles, and high‑five yourself when you complete a task, then you’re exactly who we’re looking for!

This is also an excellent opportunity to learn our team and organization while pursuing your supported career growth.

• Maintain and organize data in to ensure accurate reporting and tracking
• Answers phone, forwards calls, and takes messages as needed
• Greets visitors and directs them as appropriate
• Prepare outgoing mailings, including certified mail and overnight packages
• Makes photocopies and transmits faxes as requested
  
  Maintain the conference rooms calendars, prepares meeting room, and orders food accordingly
• Updates all phone directories on a regular basis
• Records the overnight call-in data and transmits faxes as requested
• Ensures that all office equipment is in working condition
• Track, order and distribute office supplies and beverage supplies

• 2+ years experience working in an administrative capacity
• Associates or Bachelor’s degree preferred, or equivalent work experience
• Digital native proficiency
• Moderate to advanced skills in Microsoft Excel, Teams and Word
• Proven excellent verbal and written communication skills
• Impeccable time management while managing competing priorities
• Relentless attention to detail
• Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus

• Generous Paid Time Off:
  Enjoy ample vacation time along with 10 paid holidays
• Comprehensive
  
  Health Benefits:
  
  Get covered with competitive medical, dental, and vision insurance
• Investing in Your Growth:
  Take advantage of paid training and certification opportunities to level up your skills
• Support When You Need It:
  Access our Employee Assistance Program (EAP) for confidential support and guidance
• Financial Flexibility:
  Benefit from a dependent care flexible spending account (FSA) and options for LTD insurance coverage, along with voluntary benefit options
• Investing in Your
  
  Education:
  
  Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs
• Secure Your Future:
  Plan for retirement with confidence through our 403B retirement plan with employer match
• Compensation: $22.00-$23.75 hourly rate

Let’s create something extraordinary together! Apply now and let the magic begin! #INDMP

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