INTERNAL Business Administrator - Estates and Management Information

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Salary The salary will be Support Band 3b, £25,000 per annum. This is a spot salary. Effective from 1st November the salary will be £25,215 per annum.

The post will be based in the Estates department but will also service the needs of the Data Protection team, both when incidents occur and with more general updating of college data records.

You will have recent, relevant practical experience combined with excellent organisational, administrative and secretarial skills. You will have a working knowledge of office technology packages, including word processing applications, databases and spreadsheets. Ideally, you will be qualified in Business Administration to Level 3.

You will have excellent interpersonal and communication skills as you will be the first line of contact for both internal and external enquires. You should be flexible and adaptable, be able to work under pressure to tight deadlines and maintain accuracy and quality of outcomes at all times. You will be required to work alongside the team and on your own initiative as required.

You will be required to maintain confidentiality particularly when handling data protection records and incidents, and act quickly to ensure that any statutory reporting requirements can be met.

The post holder should be able to communicate effectively when dealing with difficult situations/conversations. You will be answering the telephone, and taking messages ensuring they are passed on, adding jobs to the Estates helpdesk if required. Return calls promptly, keep callers updated with information, process queries as appropriate and take responsibility so that all relevant people are notified. The role includes booking in contractors & professional visitors to the Department via an Electronic system, and notifying the appropriate persons if necessary.

You will be a highly self-motivated, energetic and driven individual, encompassing a strong sense of autonomy. You will possess strong presentation and communication skills and be able to demonstrate achievement of targets.

The role will require you to embed the college’s values,
Respect, Integrity, Collaboration, Compassion and Ambition.