School Administrator​/Receptionist

School Administrator / Receptionist Aurora Mansfield School Salary: £12.87- £13.22 per hour / £21,558.86 - £22,145.15 actual salary per annum

Hours:

37.5 per week, 8am-4pm Monday
- Friday (Term-time only) Make a Difference Every Day Are you an organised, approachable and professional administrator who enjoys helping people and making sure everything runs smoothly?

We are looking for a friendly, proactive and highly organised Administrator / Receptionist to join our team at Aurora Mansfield School and R.E.A.L. Alternative Provision. This is a varied and rewarding role where you will play an important part in supporting the day-to-day running of the school, providing a welcoming first point of contact for students, families, visitors and colleagues.

The Role As our Administrator / Receptionist, you will provide a professional, responsive and welcoming reception and administrative service, supporting a broad range of school activities and processes.

Your responsibilities will include:

• Acting as the first point of contact for visitors, parents, carers, students, colleagues and external professionals, providing a friendly and professional welcome.
• Managing telephone enquiries, taking messages, responding to queries and directing enquiries to the appropriate colleagues.
• Managing visitor sign-in and sign-out procedures and ensuring reception and public-facing areas are safe, organised and presentable.
• Providing general administrative support to school leaders, teaching colleagues and support teams.
• Producing letters, reports, presentations, meeting documents and other correspondence accurately and within required timescales.
• Managing diaries, appointments, meetings and room bookings where required.
• Coordinating incoming and outgoing post, email communication and general office administration.
• Maintaining accurate and up-to-date electronic and paper filing systems, databases and school management information systems.
• Supporting the administration of student attendance, admissions, transitions, examinations, reviews and other key school functions.
• Assisting with the administration of Education, Health and Care Plan (EHCP) reviews and associated documentation.
• Preparing and organising information and documentation for meetings, audits, inspections and compliance activities.
• Supporting the administration and recording of student medication, health information and first aid processes, in line with school procedures and relevant training.
• Maintaining accurate student, staffing and operational records, ensuring information is handled securely and confidentially.
• Supporting communication with local authorities, commissioners and other external agencies as required.
• Supporting school events, meetings, training activities and educational visits.

You will ideally have:

• GCSE English and Mathematics at Grade 4/C or above, or an equivalent qualification.
• Previous administrative experience, ideally within an education, care or customer-focused environment.
• Excellent written and verbal communication skills.
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines.
• Good IT skills and confidence using Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience of using databases, management information systems or other digital record-keeping systems.
• An understanding of confidentiality, data protection and information security requirements.
• An awareness of safeguarding responsibilities and the importance of maintaining professional boundaries.
• The ability to build positive and professional relationships with a wide range of people.
• Excellent attention to detail and a consistent commitment to accuracy.
• The ability to work independently and…