Academy Head of Operations and Academy Designated Safeguarding Officer

Academy Operations Responsibilities

• To coordinate logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensure databases are current, liaise with the EFL/Premier League, Football Association and County FA.
• Liaise with PGAAC to be the Club nominated Coordinator
• To ensure that all PGAAC requirements are met
• Ensure all U9-U18 trialist/player paperwork is completed & assign players to systems.
• Track PRS cards and any lost or damaged to charge parents
• Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to Head of Recruitment and ensure all players are eligible for fixtures
• Obtain International Clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status, track national team eligibility
• Collate and send player distance appeals where applicable
• Manage the Operations Management Application (IP).
• Assist with obtaining Staff paperwork, ensuring all new starters have a DBS, relevant certification, and qualifications prior to starting.
• Ensure every part-time member of staff receives a casual contract annually and every position is covered by a job description, with reporting lines, stored centrally.
• Update all databases: SRS and Staff Files
• Communicate with any staff who need badges/DBS renewing before expiry.
• Ensure all policies are clear, in date and transparent for audit.
• Collate the Academy monthly payroll
• First point of contact for the Academy, responsive for all Academy phone calls and emails.
• Liaise with the LFE on the Health & Safety Audit.
• Be available for either Saturday or Sunday, dependent on rota for match day coordination.
• Minute any meetings deemed relevant by Academy Manager.
• Deliver all Coach/Player/Parent Inductions.
• Commit to all Safeguarding and EDI requirements
• Line Manage Academy Operations Department.
• Manage Service Level Agreements within the Academy Organisation.
• Enhance Academy ‘business opportunities’
• Manage and oversee the Academy 1 st team fixture ticket provision

• Working with others within the Club to create a positive, child-centred environment within the sport
• Manage referrals to children’s social-care services and the police
• Central point of contact for internal and external individuals and agencies
• Represent the organisation at external meetings related to safeguarding
• Raise and distribute all policy, procedures and resources throughout the organisation
• Advise on the organisation’s training needs and the development of its training strategy; provide safeguarding training where appropriate
• Manage cases of poor practice and abuse reported to the organisation – be the key administrator for the electronic management system
• Play a lead role in developing and establishing the organisation’s approach to safeguarding children and young people – a key role within the organisation
• Attend 1 st team home fixtures when necessary giving safeguarding support as required by the Matchday Safety Officer
• Keep own knowledge and skills up-to-date
  
  Skills and abilities
• Observe Fixtures across all phases and give feedback to staff in a safeguarding capacity
• Commit to all PGAAC and Barnardos requirements
• Ensure safeguarding standards are met and maintained
• Play a lead role in maintaining and reviewing the club’s implementation plan/strategy for safeguarding and protecting children
• Ensure that Safer Recruitment requirements are met
• Commit to all EDI requirements across the club and academy
• Process all DBS Applications for mandatory staff across the Club and Academy
• Attend and contribute to AMT meetings
• Lead all safeguarding investigations
• Attend all EFL Area Safeguarding Meetings and commit to all necessary and associated training and courses
• Create and design pathways and transitions across all phases by supporting Player Care Lead