Administrative Assistant

Core Linen Services is a recognized leader in the hospital and hospitality laundry processing industry, offering high-quality service, safety, and reliability to clients nationwide. As part of our ongoing commitment to operational excellence, we are seeking an experienced Administrative Assistant to join our dynamic office team. This full-time Administrative Assistant role plays a pivotal part in supporting daily office functions, ensuring seamless workflow, and enabling our company to deliver exceptional service to our clients across 20+ states.

As a portfolio company of H.I.G. Capital, Core Linen Services is dedicated to fostering a positive and inclusive work environment where each team member’s contributions are valued.

The Administrative Assistant will be responsible for a variety of essential clerical and administrative duties that keep our office running efficiently. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with team members, clients, and vendors. This position provides an excellent opportunity for individuals who enjoy working in a fast-paced, service-driven environment and are looking to advance their administrative career within a mission-driven organization.

Our Administrative Assistant role offers a comprehensive benefits package, competitive compensation, and the opportunity to make a meaningful impact by supporting the essential services our clients provide to patients and guests.

The Administrative Assistant is responsible for delivering high-level clerical support to office staff and management. This includes managing communication channels, maintaining schedules, handling correspondence, preparing documentation, and ensuring the smooth operation of daily office activities. This position serves as a key point of contact within the office, helping coordinate meetings, travel, and information flow, while upholding Core Linen Services’ standards of service, quality, and safety.

• Train other staff members in the use of computer applications and office procedures.
• Answer telephones, direct calls, take messages, and occasionally run office-related errands.
• Prepare meeting agendas, attend meetings, and accurately record and transcribe minutes.
• Coordinate and arrange travel plans and accommodations as needed.
• Manage work schedules, maintain calendars, and arrange appointments for staff and management.
• Open, route, and respond to incoming mail; prepare outgoing correspondence and packages.
• Compile, copy, sort, and file records of office activities and business transactions.
• Prepare and mail bills, contracts, policies, invoices, and checks.
• Operate office equipment such as photocopiers, scanners, fax machines, voicemail systems, and computers.
• Type, format, proofread, and edit correspondence, reports, and other documents for accuracy and clarity.
• Review files and records to obtain information for responding to requests and inquiries.
• Compute, record, and proofread data and other information for accuracy.
• Process and prepare documents such as business or government forms and expense reports.
• Maintain and update filing, inventory, mailing, and database systems.
• Communicate with customers, employees, and others to answer questions, explain information, take orders, and address complaints.
• Collect, count, and disburse money; perform basic bookkeeping and complete banking transactions.
• Troubleshoot and resolve routine office equipment issues.
• Perform additional duties as assigned to support office operations.

• Competitive compensation, commensurate with experience.
• Comprehensive health benefits, including medical, dental, and vision insurance.
• Li…