Administrative Assistant

1. Explain what the scope of the work/project is? Project Overview, deliverables (what is this person responsible for).

This role is responsible for supporting a field organization of approximately 250+ employees through timekeeping validation, fleet tracking, expense report reconciliation, and general administrative support. Key responsibilities include validating employee time entries in UKG, entering and tracking fleet utilization data in SAP, processing monthly expense reports in Concur, maintaining SharePoint sites, updating phone lists, running reports, and supporting other administrative functions.

What

are the top 3-5 skills and qualifications (technology/application/software, etc.) required?

• Advanced Microsoft Excel skills (filters, VLOOKUPs, formulas, spreadsheet management).
• Strong Microsoft Office proficiency (Outlook, Word, Excel).
• High-volume data entry and validation experience.
• Organization and document management skills.
• Experience with UKG, SAP, and/or Concur preferred.

2. What non-technical skills are necessary (i.e., such as communication, problem solving, team player)?

• Strong communication skills.
• Organization and attention to detail.
• Ability to multitask and task-switch effectively.
• Customer service and conflict resolution skills.
• Ability to interact professionally with diverse personalities.
• High-volume workload management.

3. Ideal candidate background and how many years required?

Preference is for candidates with approximately 5-10 years of administrative or related experience, but the manager is flexible and willing to consider less experienced candidates if they demonstrate strong skills and potential.

4. Are there any specific companies you like to see on a candidate's resume?

No

5. Are there any certifications that the candidate must possess?

No

6. Are there any preferred or "nice to have" skills?

• UKG experience.
• SAP experience.
• Concur experience.
• PDF management experience (Adobe Acrobat, Bluebeam, etc.).
• SharePoint experience.

8. Are there any pre-screening questions, such as candidate's previous experience, education, etc., that you would like suppliers to ask of candidates upon submission?

• Experience handling high-volume administrative workloads.
• Timekeeping and payroll support experience.
• Experience supporting large employee populations.
• Organizational skills and workload prioritization.
• Experience working with diverse personalities and resolving employee issues.