Radiology GME Program Coordinator

Job

Location:

Twin Cities

Job Family:
Administration

Full/Part Time:
Full-Time

Regular/Temporary:
Regular

Job Code: 8202ME

Employee Class:
Civil Service

Work Arrangement:

• The position is expected to work remotely more than 50% of the time. Your dedicated office space will be in your remote work location.
• The Department retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Responsibilities:

The successful candidate will provide day-to-day management of educational services to Radiology residents/fellows. They will serve as the operational link between the Department's education administration, attending physicians, fellows, residents, and institutional and regulatory administrative offices. The Program administrator will be highly effective in organizing the Interventional Radiology Residencies, the Neuroradiology Fellowship as well as the Breast Imaging Fellowship . They will be effective serving as the first point of contact for assigned programs, finance, visas, residency conferences.

Will demonstrate initiative, resourcefulness, and problem-solving skills in applying detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems and ensuring orderly and timely work flow. They are comfortable in a fast-paced working environment managing multiple priorities.

• Coordinate all aspects of IR/DR ACR In-Training Exams
• Coordinate all aspects of trainee's reviews for assigned programs
• Manage IR/DR AIRP rotations
• Track SIR Critical Care modules for PGY5/6, before they do their ICU rotations
• Revise fellowship handbooks as needed
• Draft new policies as needed or edit existing ones as directed
• Serve as backup to record weekly residency Core lectures and upload to Canvas
• Parking Card Management for department & validate parking
• Monitor ACLS and BLS compliance and schedule classes for all programs
• Monitor PECOS, immunization, fit test, medical license for assigned program(s)
• Monitor moonlighting for all programs
• Reimbursement backup

• Work with Program Director(s) to generate response to any citation received
• Stay abreast of changes in ACGME Program Requirements and ensure Program Directors are aware
• Ensure accurate submission of annual case log data for IRDR residency to ACGME
• Monitor IR/DR resident compliance with Mammo and Nuc Med requirement
• Submit milestones bi-annually to ACGME
• Manage all aspects of CCC Meetings
• Manage all aspects of PEC Meetings
• Maintain ACGME's ADS

• Manage recruitment process for assigned programs

• Submit IR/DR training verification
• Obtain I-131 Forms
• Generate summative evaluations and GME Verification Forms for assigned programs
• Generate completion certificates
• Process GME training verifications
• Maintain alumni database
• Upload Completion Certificates to RMS

• Manage all aspect of annual department Graduation Banquet and Team Building
• Manage all aspect of Annual Research Symposium
• Order food for GME Programs as directed
• Assist Chair's Office with Grand Rounds as directed

Other duties as assigned.

All required qualifications must be documented on application materials.

• BA/BS degree in HR, Administration, or related field plus at least two years of experience, or a combination of education/experience totaling at least six years.
• Demonstrated experience in Graduate Medical Education (GME).
• Demonstrated critical thinking and analytical skills with the ability to problem solve.
• Demonstrated ability to organize and present complex information to others.
• Demonstrated experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality.
• Excellent verbal and written communication skills.
• Ability to problem-solve independently, and provide input on process improvements.
• Demonstrated interpersonal skills and customer service experience.
• Must be self-motivated, self-guided, goal-oriented, and mindful of deadlines.
• Proficiency in Microsoft Word, PowerPoint, Excel, Google applications, Adobe Acrobat

• Previous experience creating and managing complex rotation schedules.
• Demonstrated experience working closely with physicians or other medical leaders.
• Advanced Microsoft…