Deputy Corporate Officer

Closing July 12, 2026 – Exempt – Temporary Full-Time

Competition # 26-109
, Status: Temporary Full-Time (Exempt),
Department: Legislative Services,
Salary: $ - $ annually,
Closing: July 12, 2026

The City of Maple Ridge is seeking an experienced and highly organized Deputy Corporate Officer to join our Legislative Services team. This is an excellent opportunity for a municipal governance professional who thrives in a fast‑paced environment and is committed to supporting transparent, effective, and legislatively compliant local government operations.

Reporting to the Director of Legislative Services and Corporate Officer, the Deputy Corporate Officer supports the day‑to‑day leadership, management, and administration of the Legislative Services function. The role is responsible for coordinating Council and Committee processes, supporting the statutory responsibilities of the Corporate Officer, providing day‑to‑day guidance to assigned staff, and acting on behalf of the Corporate Officer when required.

• Coordinate and oversee Council and Committee meeting processes, including the preparation, review, and processing of agendas, minutes, public notices, meeting logistics, meeting recordings, related legislative documentation, and follow‑up actions.
• Oversee and administer the City’s agenda management software to support efficient, accurate, and legislatively compliant Council and Committee meeting processes.
• Manage the preparation, maintenance, security, and custody of official records and documents of Council and its Committees, including agendas, minutes, bylaws, Council and administrative policies, leases, contracts, agreements, and other corporate records.
• Attend day and evening Council and Committee meetings on a regular basis; review and edit minutes, correspondence, and related records; and ensure Council decisions, directions, and resolutions are accurately recorded, communicated, and followed up with appropriate staff, agencies, and interested parties.
• Support the Director of Legislative Services and Corporate Officer in ensuring that all resolutions, decisions, and proceedings of Council and its Committees are accurately documented and that resulting actions are communicated in a timely manner.
• Provide leadership, supervision, coaching, performance feedback, and day‑to‑day direction to Committee Clerks and other assigned staff; establish work priorities; monitor workloads, service standards, and quality expectations; support staff development; and foster a collaborative, accountable, and service‑oriented work environment.
• Provide information, advice, interpretation, and assistance to Council, staff, external agencies, and the public regarding legislative procedures, protocols, bylaws, regulations, Council and Committee actions, and related corporate processes; respond to enquiries and complaints; and route correspondence, minutes, reports, and related materials for required action.
• Coordinate the administration, consolidation, and certification of bylaws, and assist with drafting and reviewing bylaws to ensure consistency with applicable legislation and corporate requirements.
• Ensure departmental records, legislative reference materials, and Council and administrative policies are current, accessible, and appropriately maintained; and coordinate the department’s intranet, self‑service, and internal reference resources.
• Assist with corporate projects, departmental initiatives, and related priorities by conducting research, gathering and analyzing information, and preparing draft reports, correspondence, and other materials; liaise with officials, agencies, and other jurisdictions as required.
• Assist with the preparation of the annual departmental business plan, budget submissions, and related planning documents.
• Work collaboratively with internal departments, administrative support staff, and external agencies to coordinate meetings, civic functions, receptions, ceremonial events, and initiatives involving key partners such as school districts, other municipalities, and senior levels of government.
• Act on behalf of the Corporate Officer when required, in their absence,…