Administrative Assistant

Chick-Fil-A Maple Valley, WA27264 Maple Valley Black Diamond Rd SE, Maple Valley, WA 98038, USACome work in a Team-as-Family Culture where we help each other win and push each other up towards greatness. At Chick-fil-A Maple Valley, we're serving more than great food really fast. We're building future leaders with systems and processes of an industry leading brand. We have the strongest culture of care around and genuinely invest in our team.

REQUIREMENTS:
Strong organizational and communication skills. High attention to detail. Ability to manage multiple priorities, maintain confidentiality and complete assignments accurately and on time. Proficiency with email, calendars, Microsoft Office/Google Workspace and basic administrative systems.

The Administrative Assistant supports the Owner/Operator and leadership team through organization, communication, scheduling, documentation and administrative execution.

The Administrative Assistant is expected to know what they own, know where it stands, communicate early when there is a problem and finish what they start.

• Provide direct administrative support to the Owner/Operator and Director of Operations.
• Maintain calendars, schedule meetings, coordinate appointments and communicate reminders.
• Prepare documents, correspondence, meeting materials and other assigned administrative work.
• Track assignments, deadlines and follow-up items through completion.
• Organize information so the Operator can quickly determine the status of assigned responsibilities without having to reconstruct the work.

• Maintain organized digital and physical files.
• Scan, file, organize and retrieve business documents as needed.
• Maintain administrative records accurately and on time.
• Assist with invoices, receipts, expenses, purchasing records and other assigned business documentation.
• Maintain office supplies and administrative inventory.
• Identify missing information, discrepancies or incomplete records and communicate them promptly.

• Monitor assigned email, calendar and administrative communication channels.
• Coordinate meetings, interviews, appointments, vendor visits and other scheduled commitments.
• Communicate professionally with Team Members, applicants, vendors, Chick-fil-A representatives and community partners.
• Maintain accurate records of scheduled commitments and follow-up requirements.
• Communication is expected before a deadline is missed, not after.

• Assist the HR Director with recruiting, interview scheduling, onboarding, personnel documentation and administrative follow-up.
• Assist with preparing onboarding materials, uniforms, nametags, system access and required documentation.
• Maintain employee records and documentation as assigned by the HR Director.
• Assist with tracking food worker cards, evaluations, employment documentation and other compliance records.
• The Administrative Assistant does not independently make hiring, termination, disciplinary, compensation or employment policy decisions.

• Organize invoices, receipts, purchase records and other financial documentation.
• Assist with invoice tracking and communicate unpaid, missing or disputed invoices.
• Maintain accurate records of assigned purchases and expenses.
• Assist the Operator with reports, spreadsheets, document preparation and basic data entry.
• Exercise stewardship over company funds, supplies, equipment and other resources entrusted to the position.

• Discretion and confidentiality are conditions of employment.

• Assigned work is expected to be completed physically at…