Order Entry and Invoicing Specialist

3 days ago Be among the first 25 applicants

Direct message the job poster from CAF Outdoor Cleaning

Order Entry and Invoicing Specialist

$21 – 24 /per hour D.O.E.

CAF - Who We Are:

CAF is Latin for Citius, Altius, Fortius meaning, Faster, Higher, Stronger – which drives us to always be looking to grow and improve ourselves and each other. We don't just manufacture sustainable cleaning products - we partner with our customers to deliver consistently clean and customer-ready experiences across all locations. CAF believes in the value of clean. Our goal is to produce the most effective, innovative cleaning solutions available and provide training and execution support to ensure safer and cleaner outdoor experiences.

Click to learn about us and our careers!

What we’re looking for:

CAF is seeking a tech-savvy, adaptable, and naturally curiousOrder Entry & Invoicing Specialistto join our team. In this role, you’ll ensure that customer orders and invoices flow seamlessly into our ERP system, primarily through our EDI (Electronic Data Interchange) integration. The ideal candidate brings invoicing experience, a proactive mindset, and a passion for continuous process improvement.

Key Responsibilities:

• Monitor and manage EDI transactions, including acknowledgments, order confirmations and invoice submissions.
• Ensure all customer orders are entered into our ERP with a high level of accuracy.
• Ensure all invoices are sent in a timely manner, ensuring all billing details are correct.
• Troubleshoot and resolve basic EDI errors and discrepancies by working with internal teams and third-party providers.
• Communicate with internal teams (Sales, Customer Service, Shipping, and Finance) to resolve order or billing issues.
• Assist with order and invoice reporting as needed.
• Identify and suggest process improvements to streamline order entry and billing workflows.
• Other tasks as assigned

Qualifications:

• 1+ years of experience in order entry, invoicing, or similar administrative role.
• Comfortable learning new systems and troubleshooting basic technical issues.
• Strong analytical and problem-solving abilities.
• Excellent adaptability and time management skills.

Preferred Qualifications:

• Experience working with EDI systems and a good understanding of EDI document flows (850, 855, 810, etc.)

Our Culture:

CAF takes pride in our unique, down-to-earth culture with enthusiastic, tenacious, grounded, yet super-fun employees that are diverse in background and talent.

Our culture is customer-oriented, and sales is key to the growth of our fast-paced company. We believe that customers come first but we also recognize the need for balance between work and family – weekends are for spending time with family and friends. Are you a creative thinker? Do you strive to learn new things? Are you fun to be around and value others input and camaraderie?

If you get excited about working where you live, driving change, and being an integral part of a growing organization, then CAF is where you should be!

Reports To:

This position reports directly to our Director of Finance & Accounting.

Compensation is designed to attract, motivate, and retain talented employees who drive the company’s success. No two jobs are equal, but all jobs are important – that’s why we tailor an individual compensation plan benchmarked to market data from industry leaders  for each person and position, based on several position and market compensable factors.

Perks and Benefits:

What makes a great job even better? Throwing in a few perks! We want to provide our CAF’ers with everything they need to maintain their health and wellbeing. Things like:

• Medical, Dental, and Vision Insurance,
• Basic Life Insurance
• Long-Term Disability
• Other voluntary coverage options
• Wellness Reimbursement Program (e.g., gym memberships, massage therapy, etc.)
• 401k Retirement Plan
• Performance Bonuses
• Tickets at Work Program
• Flexibility in your schedule when needed
• Company social outings and team-building events
• Free snacks
• Learning opportunities and recognition for your contributions

Paid Time Off

• Generous PTO and Sick Policy
• 11 Paid Holidays (including a full week off for Christmas!)
• Maternity/Paternity Leave

Join Us:

CAF is more than…