Temp Japanese Speaking Administrative Assistant

Title

[Temp] Japanese Speaking Administrative Assistant (March – August 2026)

£25,000 - £28,000 (based on 35 hours per week)

A Japanese global shipping company is looking for an Administrative Assistant.(Full time or Part time)

• Monday – Friday 9:00AM – 17:00PM or 9:00AM – 15:00PM

• Front office duties including phone, email, and visitor reception
• Schedule management, meeting coordination, and travel arrangements (flights, hotels, transportation)
• Preparation and filing of documents, reports, and meeting minutes; data entry and updates
• Assistance with invoice/quote preparation, basic expense claims, and voucher processing
• Office supplies, business cards, and consumables management, procurement, and inventory control
• Preparation and support for internal/external events and meetings
• Other ad hoc administrative and general support tasks as requested by department/managers

• 3 years of administrative or office work experience
• Proficient PC skills (Word for document creation, Excel for spreadsheets/list management, basic PowerPoint presentations)
• Business etiquette including phone and email correspondence
• Ability to handle multiple tasks accurately and efficiently under time pressure
• Strong communication skills with internal/external stakeholders

• Experience with email scheduling and coordination in English
• Background in general affairs, HR, or accounting
• Experience in startups/SMEs with dynamic environments

• Enjoys meticulous tasks and finds fulfillment in supporting the team
• Proactively identifies issues and suggests improvements
• Team-oriented with flexibility to adapt to changing needs

1st March 2026

Eligible to work in the UK

Shipping industry