Admin Asst Branch; Part Time

Purpose of Job

This position coordinates general office activities to support the sales associates and management.

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

• Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40‑50%)
• Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30‑35%).
• Assist training new office personnel. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. Provide support to office management and back‑up support for clerical staff as needed (10‑15%).
• May process license application paperwork for new, renewing, and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner (0‑5%).
• Perform any additional responsibilities as requested or assigned (0‑5%).

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Education:

• Minimum high school diploma or the equivalent. Secondary education preferred.

Experience:

• Three years clerical or administrative experience.

Knowledge and

Skills:

• Knowledge of real estate, title and/or mortgage business preferred.
• Strong computer skills; proficient in Microsoft Office products.
• Strong verbal and written communication skills.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Strong organizational skills, accuracy/quality, detail‑oriented.
• Strong interpersonal skills, a customer service focus and the ability to work as a member in a team‑oriented environment.
• Effective analytical and problem‑solving skills. Attention to detail.

We offer 401(k) with employer match.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.