Youth Development Site Manager

Youth Development Site Manager – YMCA of Collier County, Marco Island

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The Youth Development Site Manager supports the work of the YMCA of Collier County, Inc., a leading not-for-profit organization committed to strengthening the communities in Collier County through its core focus areas of Youth Development, Healthy Living, and Social Responsibility. This position is responsible for day-to-day general administration of the Early Learning, Kid Zone, School Age Child Care, and special event programs located on site.

This includes total responsibility for all children, staff supervision, budgeting, expense control, income generation, program development, and community relations and collaborations. Additionally, this position is responsible for the overall administration duties within the YMCA of Collier County Campus (site specific) Youth Development Department. This includes ensuring that the programs meet the highest standards of quality possible, following the mission of the YMCA, and maintaining state licenses and regulations.

Efficiency, organization, and initiative are critical in this position. Good communication between families and staff is of the utmost importance.

• Knowledge of and maintain state childcare rules and regulations and the components of quality childcare.
• Scheduling and arranging overall staffing coverage if a childcare employee is absent.
• Conduct all staff orientations and onboarding training courses in accordance with the organization’s training policies.
• Plan and facilitate monthly staff meetings and in-service training for all center staff.
• Work closely with teachers and counselors to ensure that developmentally appropriate lesson plans are implemented through curriculum software weekly. This includes ensuring appropriate parent messaging is being exercised by all teachers.
• Maintain accurate and organized records of children past and present by updating timely and managing daily filing. Records include but are not limited to complete registrations and current physical and immunizations on the Florida mandated format.
• Ensure the safety and maintenance of high-quality facilities, grounds, and equipment including keeping supplies organized, maintain and clean facilities and care for equipment.
• Promote and monitor membership and/or program growth, taking a leadership role in membership cultivation and retention.
• Manage the Daxko database and complete all registration (Daxko) information immediately to streamline enrollments including draft set up. Complete accurate ELC set-up prior when needed.
• Oversee the Collections Manager weekly and initiate calls as needed to collect and input outstanding funds.
• Manage the inventory, purchasing, and menus for snacks, office supplies, and general supplies for the program in coordination with the Youth and Family Director.
• Complete weekly, monthly, and annual program/impact/marketing reports when due.
• Manage all aspects of the food program for Early Learning Department.
• Assist in classrooms and groups as a teacher helper, or as a substitute when needed.
• Effectively communicate with other YMCA department staff of childcare and family service programs for promotional and informational purposes to members and potential members.
• Represent the YMCA and maintain relationships with other organizations in the community.
• Effectively communicate with and address parent concerns.
• Set‑up and conduct tours and registration appointments for potential families.
• Manage classroom and group rosters and waiting list effectively.
• Responsible for all daily health and safety issues for the program; serves as a resource for family health concerns/needs; ensure all program-level health and safety concerns are addressed and resolved.
• Communicate to supervisor and/or Youth and Family Director of any issues that arise that may involve incidents, removal of participant, safety issues, staff concerns, staff employment.
• Be familiar with YMCA mission, policies and procedures.
• Participate in YMCA programs and events.
• Be an enthusiastic, dedicated, reliable,…