Accounts Receivable Specialist

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Location:

Atlanta, GA. Salary: $60,000.00 - $72,000.00. Posted 3 weeks ago.

This position supports various administrative tasks, including accounts receivable (AR), collections, billing, accounts payable (AP), job set‑up, scheduling, and general office administration. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast‑paced environment.

• Accounts Receivable (AR):
  • Process customer invoices and ensure timely collection of payments.
  • Monitor and follow up on outstanding receivables.
  • Prepare AR reports and assist with reconciliations.
  • Perform AR collections.
• Accounts Payable (AP):
  • Process vendor invoices and ensure timely payments.
  • Verify and reconcile expense reports.
  • Maintain accurate records of AP transactions.
• Job Set‑Up:
  • Create and maintain job files for new and ongoing projects.
  • Ensure all necessary documentation is complete and accurate.
  • Coordinate with project managers to update job status and requirements.
• General Office Administration:
  • Answer and direct phone calls, emails, and other correspondence.
  • Maintain office supplies inventory and place orders as needed.
  • Assist in preparing reports, presentations, and other documents.
• Other Duties:
  • Billing customers.
  • Support special projects and initiatives as needed.
  • Assist in maintaining compliance with company policies and procedures.
  • Perform other administrative duties as assigned.

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience in an administrative support role, preferably within the fire protection or related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with accounting software and ERP systems is a plus.
• Minimum typing speed of 60 wpm.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.

• Weekly Paychecks
• Paid Medical, Vision and Dental Insurance + HSA or FSA
• Paid Short Term, Long Term Disability + Life Insurance
• 401k Matching + Discretionary Contributions
• PTO – Paid Vacation and Sick Days
• Training & Certification
• Laid Back, Family Atmosphere
• Competitive Wages

Fire Systems, Inc. is a family‑owned fire protection company established in 1986, committed to providing top‑tier fire protection services—fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia’s most important buildings and pride ourselves on a stable and supportive company culture.

• Entry level

• Full‑time

• Accounting/Auditing and Finance

• Facilities Services