Office Administrator

Job Summary

Provides varying support for multiple divisions and administrative staff by performing a variety of administrative duties. Reports to and works closely with Assistant Division Manager, Division Manager, and General Manager (or designee).

• Answers phones, routes calls, retrieves voice mails on company mail box and handles calls, as appropriate. Records greetings on CCMWA mailboxes, as required.
• Greets and directs visitors, schedules meetings, monitors conference room and board room schedules on Outlook. Coordinates lunch requirements, delivery, set-up and clean‑up for various meetings and events.
• Plans and coordinates special events such as holiday functions, receptions, award luncheons, retirement receptions, customer meetings, “lunch‑and‑learn” opportunities and many others.
• Utilizes Microsoft Word, Excel and Outlook to create RFPs, correspondence, labels, forms, spreadsheets, invitations, etc., as required.
• Files documents; creates and maintains files. Copies and scans documents, as required.
• Processes incoming and outgoing mail and deliveries and distributes, as appropriate.
• Orders business cards, letterhead, envelopes and various other print orders.
• Maintains office and break room supplies and compiles a list of supplies for next order.
• Maintains office machines and replaces cartridges, drums and paper as needed for copiers, printers and postage meter. Maintains all supplies.
• Coordinates maintenance requests, cleaning services, fire extinguisher service, pest control services, etc. Works with vendors, contractors, and others, as required.
• Processes weekly accounts payable invoices at the end of each run. Copies, logs and files invoices, as appropriate.
• Special projects and other duties, as assigned.
• Provides administrative support to Executive leadership team, Finance, Human Resources, Information Technology, Engineering, and others as needed at the Administration building.
• Processes AWWA / GAWP and various organizational membership renewals and requests and troubleshoots all membership issues and questions.
• Serves as back‑up support to Executive Assistant during absences. May also serve as back up support for the Procurement Coordinator.

• High school diploma or GED required.
• Combination of education, training and experience which provides the required knowledge, skills and abilities required for the position.
• Requires Georgia Driver's License with a good driving record and must maintain a good driving record to be allowed to continue employment with the Authority.
• Proficiency in Outlook, Windows, Word and Excel.
• Strong organizational, project management and communication skills are required for this position.
• Must be able to multi‑task, with attention to detail.
• Strong interpersonal skills are required to interact with all levels of employees, visitors and the public.

Essential functions are regularly performed without exposure to adverse environmental conditions.

• While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to handle or feel objects, reach with hands and arms; hear, see and perform repetitive motions.
• Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve lifting materials of light weight (10 pounds).

$53,262 - $67,909

$53,262 - $82,556

Entry level

Full‑time

Administrative

Utilities