Project Coordinator - Facilities

Project Coordinator - Facilities Management

Pro Co LLC - Medical Service Organization
Atlanta, GA | Full-time | $65K+ + Benefits + Bonus

Join a Growing Healthcare Team - No Weekends!

Pro Co LLC supports 24 medical locations across Atlanta with 400+ healthcare professionals. We're seeking a Facilities Administrative Coordinator to support our Director of Facilities Management with project coordination, vendor communication, and administrative tasks.

Perfect for: Administrative professionals looking to grow into facilities management or junior project managers!

Project Coordination (50%)

• Track construction and maintenance projects across 24 medical locations
• Schedule contractor meetings and vendor appointments
• Coordinate inspections and permit applications
• Update project timelines and maintain organized task lists
• Prepare status reports for Facilities Manager

Vendor Communication (30%)

• Make outbound calls to contractors, vendors, and permit offices
• Follow up on project status and service completion
• Coordinate permit applications with municipal offices
• Manage vendor contact databases and performance tracking
• Handle vendor inquiries and route appropriately

Administrative Support (20%)

• Provide administrative support to Facilities Manager
• Maintain organized project documentation and filing systems
• Assist with budget tracking and invoice processing
• Handle correspondence related to facilities operations
• Support calendar management and meeting coordination

Required

• 2+ years administrative or coordination experience
• High school diploma (Associate s or Bachelors degree preferred)
• Strong phone and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities
• Detail-oriented with strong follow-through

Preferred

• Experience in construction, facilities, or property management
• Knowledge of permit processes or regulatory compliance
• Vendor management or contractor coordination experience
• Healthcare or multi-location organization background

Competitive Package

• $65K+ based on experience
• Performance bonuses based on KPIs
• Full benefits:
  Medical, Dental, Vision, 401(k)
• Paid time off and holidays

Career Growth

• Path to senior coordinator or facilities specialist roles/ Project Management
• Professional development opportunities
• Cross-training in facilities management

Great Work Environment

• Monday-Friday schedule
• Modern corporate office in Marietta
• Collaborative healthcare team
• Stable, growing company with 25+ year track record

Pro Co LLC is a management service organization supporting medical clinics in delivering exceptional patient care. We optimize operations and streamline processes across our network of 24 locations, focusing on compliance and operational excellence.

Apply now and join our team where you ll gain valuable experience in facilities management while supporting healthcare operations that make a real difference!

Keywords: administrative coordinator, facilities coordinator, project coordinator, vendor management, construction coordinator, healthcare administration, permit coordination, facilities management, administrative assistant, project support

Pro Co LLC is a Equal Opportunity Employer committed to workplace diversity.

Requirements

Required

• 2+ years administrative or coordination experience
• High school diploma (Associate s or Bachelors degree preferred)
• Strong phone and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities
• Detail-oriented with strong follow-through

Preferred

• Experience in construction, facilities, or property management
• Knowledge of permit processes or regulatory compliance
• Vendor management or contractor coordination experience
• Healthcare or multi-location organization background