Office Administrator

Openwork is currently engaged in a search to find a detail-oriented and organized Office Administrator
- Accounting in Marietta, GA. In this dynamic, essential role, you will be responsible for supporting daily accounting functions, streamlining office operations, and keeping financial records accurate while collaborating closely with management and project teams.

• Processing daily timecards, timecard corrections, and timecard approvals.
• Recording and processing customer payments, including checks, ACH, credit cards, and online payments.
• Processing accounts receivable requests, vendor invoices, bank deposits, and maintaining daily deposit records.
• Uploading, routing, and maintaining invoices, job closeout documents, and supporting financial documentation in PSA, JOBS, SharePoint, and One Drive.
• Setting up new vendor accounts and monitoring required Certificates of Insurance (COIs) and vendor documentation.
• Managing Accounting and Invoicing email accounts, processing mail and deliveries, and maintaining physical and electronic filing systems.
• Ordering office and breakroom supplies, preparing reports/spreadsheets, and assisting with general office coordination.
• Providing administrative support to management and Project Managers, assisting with check mailings/pickups, and serving as backup for the Office Manager during PTO.

• Proven office administration and foundational accounting/financial support experience.
• Excellent organizational and communication skills.
• Strong attention to detail and analytical thinking skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in handling vendor insurance/COI tracking, customer payments, and accounts receivable tasks.
• Experience maintaining electronic records in software systems (experience with PSA, JOBS, SharePoint, or One Drive is a plus).
• Ability to maintain strict confidentiality regarding company, employee, vendor, and financial information.

• Healthcare, vision, and dental benefits
• 401(k) with 401(k) matching
• Paid Time Off (PTO)
• Dynamic office environment with opportunities to optimize administrative processes and manage special projects

Openwork is a talent-first staffing company on a mission to bring ease and thoughtfulness to an industry we've held a footing in for 50+ years. We believe there's more to life than livelihood, but that finding your dream career or team is a really good place to start. Our family of companies also includes QS Nurses, and Aerospace Solutions. Looking for your dream job or hire?

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