Inventory Specialist

POSITION TITLE: Inventory Specialist

JOB CODE: 467A

DIVISION: Financial Services

SALARY

SCHEDULE:

Office Clerical/Technician Annual

DEPARTMENT: Financial Systems & Capital Assets

WORKDAYS: Annual Administrative Employees

REPORTS TO: Assistant Director, Capital Assets

PAY GRADE: Clerical Rank V (NC05)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Performs property and equipment inventories, equipment tagging, Munis Capital Assets module input, and maintenance of school district property records for all locations.

• Educational Level: High School Diploma or GED required
• Certification/License
  
  Required:
  
  Valid Georgia driver's license
• Experience:
  
  One year of property or equipment inventory experience preferred
• Physical
  
  Activities:
  
  Routine physical activities that are required to fulfill job responsibilities; ability to lift equipment weighing up to 75 pounds
• Knowledge, Skills, & Abilities:
  Written and oral communication; ability to work independently, computer skills (Excel, Word), knowledge of inventory methods

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

• Demonstrates prompt and regular attendance.
• Performs detailed inventories of district property and equipment in schools and central office locations; works closely with school and department staff to ensure efficient inventory.
• Prepares files and maintains documentation of each location's inventory performed.
• Follows up on equipment shortages with school and department staff to resolve differences.
• Prepares and updates inventory shortage lists in Excel.
• Performs volume data entry into the Munis Capital Assets module; assists with analyzing invoice data entry in and manual inventory edits in Munis Capital Assets module.
• Confirms equipment sent to the warehouse to be salvaged, surplused, or sold.
• Tags equipment at locations throughout the district.
• Assists with scanning documentation, including but not limited to, purchase orders, vendor invoices, donations, and other information.
• Provides support to district staff by following procedures established within Financial Systems & Capital Assets.
• Performs updates to the inventory Munis Capital Assets module which include transfers and status changes.
• Assists with training team members on the inventory and tagging processes.
• Assists with creating and maintaining inventory procedures.
• Maintains a high level of confidentiality regarding all Financial Systems & Capital Asset matters.
• Performs other duties as assigned by appropriate administrator.